Part I – Bylaws of the Irvine Division

Chapter I: Duties and Authority

Bylaw 5. General Provisions

The Irvine Division is a committee of the Academic Senate. The Division’s duties and authorities are delegated by the Bylaws of the Academic Senate to its Divisions and are derived ultimately from the Standing Orders of The Regents of the University of California. They include the authorization and supervision of all courses of instruction and curricula in the colleges, schools (or equivalent) and Graduate Division at Irvine; the recommendation to the President of the University of all candidates for degrees in course who have completed the requirements for those degrees in a school, college (or equivalent), or Graduate Division at Irvine; the establishment of Faculties in schools and colleges (or equivalent) located wholly on the Irvine campus; the origination and the taking of final action on legislation substantially affecting only the Irvine Division; the transmission directly to the President of resolutions on any matter of University concern, subject to the provisions of the Bylaws of the Academic Senate; the submission of reports and recommendations to the Senate or to the Senate Assembly regarding changes in Senate legislation and any other matters of general concern; and the initiation of memorials to The Regents on any matter of University concern, subject to the provisions of the Senate Bylaws. The Division exercises all powers of the Academic Senate not specifically delegated to the Senate Assembly or to the standing committees of the Senate.


Chapter II: Membership

Bylaw 10. General Provisions

(Am 5 Jun 03) (CC 21 May)

The membership of the Irvine Division is determined under policies established by the Senate Assembly in accordance with the Standing Orders of The Regents.  The following persons are members of the Irvine Division.

  1. Administrators
    The President of the University; the Chancellor; Vice Chancellors; the Registrar; the Admissions Officer; the University Librarian at Irvine; Deans and Provosts.
  2. Regular Members
    All members of the Academic Senate whose headquarters are at Irvine and who have not transferred their voting rights to another Division, and each person giving instruction in any curriculum under the control of the Academic Senate whose academic title is:
    Full-time Senior Lecturer with Security of Employment
    Full-time Senior Lecturer with Potential for Security of Employment
    Full-time Lecturer with Security of Employment
    Full-time Lecturer with Potential for Security of Employment
    Instructor
    Instructor in Residence
    Assistant Professor
    Assistant Professor in Residence
    Assistant Professors of Clinical
    Associate Professor
    Associate Professor in Residence
    Associate Professor of Clinical
    Acting Associate Professor
    Professor
    Professor in Residence
    Professor of Clinical
    Acting Professor (whose duties are primarily at Irvine)
    Instructors and Instructors in Residence of less than two (2) years’ service shall not be entitled to vote. (Am 16 Jan 87 Regents)
  3. Membership by Transfer
    All members of the Academic Senate from other campuses who are temporarily assigned to Irvine and who temporarily transfer their voting privileges to the Irvine Division by notifying the Vice Chair-Secretary of the Division.
  4. Universitywide Appointees
    All Senate members with University appointments who are not enrolled in any other Division and who write to the Divisional Vice Chair-Secretary expressing their desire to be enrolled in the Irvine Division.
  5. Emeritus Status
    Membership in the Division does not lapse because of change to emeritus status.
  6. Leave of Absence
    Membership in the Division does not lapse because of leave of absence.

Chapter III: Organization

Section 1: Officers

Bylaw 20. Chair of the Division

(Am 5 June 03)

  1. Term of Office
    The Chair of the Division (henceforth “the Chair”) shall be the Senate member who previously served as Chair Elect-Secretary. The new Chair shall assume office effective September 1 and serve a one-year term.
  2. Duties
    1. The Chair is a member and Chair of the Divisional Senate Assembly.
    2. The Chair shall administer the rules and regulations prescribed by the Irvine Division, and prepare, in consultation with the Senate Cabinet, agenda for meetings of the Divisional Senate Assembly. (Am 7 May 98)
    3. The Chair shall coordinate the work of all Divisional committees and may refer matters to committees. The Chair shall report to the Division on any matter of common concern and shall serve ex officio as a member of the Assembly of the Academic Senate, the Academic Council of the Assembly, and the Divisional Committee on Committees.
    4. The Chair shall submit an annual budget request to the Chancellor to support the work of the Irvine Division and its Executive Office. The Chair shall be responsible for the administration and supervision of the Executive Office, its duties, personnel, and budgetary concerns.
    5. The Chair shall determine, subject to appeal to the Divisional Senate Assembly, whether any action of the Division is to come within the jurisdiction of the Academic Senate.
    6. The Chair may appoint a member of the Division to serve as Parliamentarian, whose duty it shall be to advise the Chair on procedures to be followed, in accordance with the current edition of Robert’s Rules of Order Newly Revised in the conduct of the meetings of the Division or the Divisional Senate Assembly.
    7. The Chair shall appoint, as needed, members to serve on special committees.
    8. The Chair may call a meeting of any standing or special committee of the Division so that Senate business may be enacted in a timely manner.
    9. The Chair shall have such other duties as are authorized by the Divisional Senate Assembly.


Bylaw 25. Chair Elect-Secretary

(Am 5 Jun 03)

  1. Term of Office
    The Chair Elect-Secretary shall be elected by the Irvine Division for a one-year term, effective September 1 following the election in March. Upon completion of the term, the Chair Elect-Secretary shall become Chair of the Irvine Division.
  2. Duties
    1. The Chair Elect-Secretary is a member of and Chair Elect-Secretary of the Divisional Senate Assembly.
    2. The Chair Elect-Secretary shall prepare and send out the call and the minutes for each meeting of the Division and the Divisional Senate Assembly.
    3. The Chair Elect-Secretary shall maintain the list of the membership of the Division and the Divisional Senate Assembly.
    4. The Chair Elect-Secretary shall insure the transmission of actions by the Divisional Senate Assembly or the Division to any member affected by it, to the members of the Divisional committees concerned, to the officers and agencies of the Senate, and to administrative officers.
    5. The Chair Elect-Secretary shall carry out the duties of the Chair in the latter’s absence and shall chair meetings of the Division or the Divisional Senate Assembly as requested by the Chair. In the event that the Chair is absent for an extended period of time, the Chair Elect-Secretary may request that the Committee on Committees appoint an Acting Secretary to assist the Chair Elect-Secretary.
    6. The Chair Elect-Secretary shall conduct all elections and other balloting in the Division.
    7. The Chair Elect-Secretary shall maintain a roll of the members present at meetings of the Divisional Senate Assembly.


Section 2: Divisional Senate Assembly

Bylaw 26. Membership

(Am 7 May 98) (Am 5 Jun 03) (CC 15 May 06) (CC 7 Jun 07) (CC 9 Oct 07) (CC 26 Jan 17)

  1. Ex-Officio Members
    The Divisional Senate Assembly shall include the following ex officio members: The President of the University; the Chair and Chair Elect-Secretary of the Irvine Division, each of whom shall serve in the same capacity as an officer of the Divisional Senate Assembly; the chairs of the Councils on:

    Academic Personnel,
    Educational Policy,
    Faculty Welfare,
    Graduate Council,
    Planning and Budget,
    Research, Computing, and Libraries,
    Teaching, Learning, and Student Experience,
    Undergraduate Admissions & Relations with Schools

    The Chairs of the Faculties of the Division (IBL40), the Divisional Delegates to the Assembly of the Academic Senate

  2. Elected Members
    The Divisional Senate Assembly shall also include the elected Representatives of the Faculties of the Division (IBL40).
  3. Limitations on Membership
    No ex officio member of the Divisional Senate Assembly may serve concurrently as an elected member.
  4. Senate Members Unaffiliated with Academic Units
    Senate members unaffiliated with academic units shall be represented by the Chair Elect-Secretary of the Irvine Division.

Bylaw 27. Election of Representatives

(Am 5 Jun 03)

  1. Procedures
    Each Faculty of the Division shall devise its own procedures for nomination and election of Representatives and for the filling of vacancies that occur. If vacancies are not filled within thirty (30) days, exclusive of administrative recesses, the Committee on Committees of the Division shall name a Representative from the Faculty.
  2. Apportionment
    The representation of the Faculties of the Division shall be based on the proportion of Senate membership in each Faculty, in accordance with the formula in Appendix IV. The Faculty Chair of each Faculty shall be a representative of the Faculty; any additional representatives shall be elected by the Faculties as Representatives to the Divisional Senate Assembly. The Divisional Senate Assembly shall be reapportioned by the Committee on Committees every five years or at any time when a Faculty is added or eliminated. The apportioned representatives shall be elected from the voting Senate membership of the Faculties. (Am 7 May 98)
  3. Terms
    Representatives of each Faculty shall be elected for two-year terms in the winter quarter and shall serve from September 1 following the election.
  4. Multiple Appointments
    Members of the Division holding appointments in more than one Faculty must vote for Representatives and be counted for apportionment in the Faculties in which their major appointments are held. Members holding equally split appointments shall have the option of choosing the Faculty in which they vote for Representatives and are counted for apportionment.
  5. Replacement of Representatives
    In Faculties with more than one Representative, terms of elected members are staggered, approximately one-half to be elected every year. In the first election, one-half of the members (rounded to the next higher integer) shall be elected for one year so that in each subsequent year only one-half the terms shall expire.
  6. Limitation of Terms
    No elected Representative may serve consecutively for more than two terms or portions thereof.

Bylaw 28. Responsibilities and Functions

(Am 5 Jun 03)

  1. Duties
    The Divisional Senate Assembly shall have the duty and is hereby empowered to act on behalf of the Irvine Division in the transaction of all business not specifically delegated to other agencies of the Division, except as limited below:

    1. Effective Date of Legislation
      Bylaws and Regulations enacted by the Divisional Senate Assembly become effective thirty (30) days after the distribution of the minutes of the meeting at which they were enacted, unless an alternate date of implementation is approved by two-thirds of the Divisional Senate Assembly.
    2. Ballot
      By consent of a majority of the Divisional Senate Assembly members present, or upon petition of seven (7) percent of the Senate membership submitted within ten (10) days after the date of distributing the minutes of the meeting at which a specific action was taken by the Divisional Senate Assembly, a mail ballot of the Division members must be conducted to endorse or reject the action in question. (See IBL 190 and IBL 195.)


Section 3 Committees of the Division

Bylaw 35. Committees

(Am 4 Jun 81) (Am 7 May 98) (Am 5 Jun 03) (CC 9 Feb 04) (Am 3 Jun 04) (Am 7 Jun 07)

  1. Definition of Committees
    The standing committees of the Academic Senate of the Irvine Division shall consist of the Senate Cabinet, the Councils and other Committees, the Divisional Delegates to the Assembly of the Academic Senate, and Special Committees. The Special Committees are Senate Ad-Hoc Committees, and Joint Senate/Administration Task Forces.
  2. Composition of Committees
    Committees may be constituted of any combination of elected, appointed, or ex officio members.  Each elected or appointed member of a council or committee of the Division must be a member of the Division.  Other persons who are not members of the Academic Senate may be invited to sit with standing committees as non-voting representatives.  Student representatives may be nominated by the Associated Students and Associated Graduate Students, as indicated in Bylaw 36.
  3. Voting and Other Rights
    The Vice Chair, if any, shall perform the duties of the Chair in case of temporary absence or disability of the Chair, and such other duties as the committee concerned may determine. Unless otherwise specified, ex officio members may not vote, but may have their opinions recorded separately in the record of the meetings. On all formal votes in committees attended by student members, the student opinions may be recorded separately and so reported whenever the recommendation of the committee is presented to the Division, to other Academic Senate bodies and to administrative officers advised by such committees.
  4. Terms of Office of Members of Standing Committees
    The terms of office of standing committee members shall be three years unless otherwise specified. Committee members shall serve from the first day of September. Upon first establishment, the full membership of committees shall be appointed or elected, as stated in the Bylaws. However, in order to insure continuity of membership while allowing annual elections or appointments to committees, the expiration dates of the terms of office of members of newly established committees shall be suitably staggered. In the case of elected committees, shortened terms of committee members shall be determined by lot. In the case of appointed committees, shortened terms shall be determined by the Committee on Committees.
  5. Appointment of Committee Members
    All members of standing committees shall be appointed by the Committee on Committees, unless otherwise specified in a committee’s bylaw.  Members of systemwide committees are normally members of the corresponding divisional committees.  Any member of a systemwide committee who is not shall automatically be appointed as an ex officio member of the divisional committee.
  6. Responsibilities of Committee Members
    Although members shall come from the several Faculties specified in IBL40, each shall represent the Division at large.
  7. Selection of Committee Chair
    Each elected or appointed committee shall select its own chair from among the regularly elected or appointed voting members of the committee.  No ex officio member of the committee shall serve as chair or vice chair.  If a chair is vacant for more than forty-five (45) days, the Committee on Committees may designate a chair to complete the term.
  8. Uncompleted Terms of Office
    If an officer of the Division or a committee member is unable to complete a term, the Committee on Committees shall appoint a replacement effective upon the date of appointment and serving for the balance of the vacated term.
  9. Limitation of Service on Committees
    No person may serve more than two consecutive full terms on any given committee. Eligibility may be reestablished after a lapse of one full term.
  10. Delegation of Responsibilities
    A standing committee or faculty is authorized to re-delegate responsibility to a subcommittee or any other agency only as specified in the legislation by which it is established.
  11. Legislative Action
    All proposed legislation and resolutions shall be directed to the Divisional Senate Assembly for action.
  12. Annual Reports
    Annual reports shall be submitted by each committee at the first regularly scheduled Divisional Senate Assembly meeting of each academic year.

Bylaw 36. Student Participation on Committees

(En 6 Jan 04) (CC 8 Apr 04) (CC 17 May 06) (Am 5 Apr 07) (CC 27 Aug 07)(Am 3 Jun 10)(CC 26 Jan 17)

  1. The Senate confers to students the privilege of being represented on the following Senate committees:
     
    COUNCILS Undergraduate Graduate
    Academic Personnel 0 0
    Educational Policy 2 1
    Faculty Welfare 1 1
    Graduate Council 0 3
    Planning and Budget 1 1
    Research, Computing and Libraries 1 1
    Teaching, Learning, and Student Experience 2 2
    Undergraduate Admissions and Relations with Schools 1 1
     
    COMMITTEES Undergraduate Graduate
    Committees 0 0
    Privilege and Tenure 0 0
    Rules and Jurisdiction 0 0
    Scholarly Honors and Awards 0 0
     
    SUBCOMMITTEES Undergraduate Graduate
    Assessment Committee (CEP) 1 0
    Subcommittee on Courses (CEP) 1 1
    Subcommittee on Programs and Policy (CEP) 0 0
    Subcommittee on International Education (CEP. GC) 1 1
     
    BOARDS Undergraduate Graduate
    Academic Integrity Review Board 0 0
    Academic Program Review Board 0 0
    Undergraduate Scholarships, Honors & Financial Aid 1 0
    Campuswide Honors Program 1 0

  2. Student representatives are nominated for one-year terms by their undergraduate and graduate student associations to sit with Academic Senate committees. Their seating is subject to ratification by the Committee on Committees, which, by right, may also withdraw the privilege of participation from individual student representatives who violate the rules of conduct, or, in flagrant instances, debar any student representatives from the committee in question for a specific period of time.
  3. Student representatives have the privilege of the floor at committee meetings. They may ask for their positions to be recorded in the minutes (if any), but shall not vote or enjoy the other rights reserved for voting members.
  4. Student representatives shall not be present during discussions of confidential matters, nor have access to documents pertinent to such discussions. Normally, confidential matters are defined as those pertaining to any individial members of the academic community, but when warranted, a committee Chair may declare any other matter confidential.
  5. Student representatives may report to their constituencies on committtee transactions, but, both as a courtesy and to confirm the accuracy in reporting, are requested to show a copy of any report to the Chair of the committtee in question prior to its dissemination.

Section 4: Faculties of the Division

Bylaw 40. Faculties

(Am 5 Jun 03) (CC Jun 04) (CC Feb 06) (CC 15 May 06) (CC 20 Mar 14)

  1. List of the Faculties of the Irvine Division
    Claire Trevor School of the Arts
    College of Health Sciences
    School of Education
    Donald Bren School of Information and Computer Sciences
    Henry Samueli School of Engineering
    Paul Merage School of Business
    School of Biological Sciences
    School of Humanities
    School of Law (CC 3 Dec 09)
    School of Physical Sciences
    School of Social Ecology
    School of Social Sciences
    Any other Faculties in conformity with Irvine Bylaw 41
  2. The Faculties of the colleges and schools at Irvine consist of:
    1. The President of the University;
    2. The Chancellor at Irvine;
    3. The Dean of the college or school;
    4. All members of the Academic Senate who are members of departments assigned to the college or school and such members of the Academic Senate as may be specified by the bylaws of the college or school concerned.

  3. Only voting members of the Academic Senate may vote in the Faculty of which they are members. (See Appendix I)
  4. Authority
    The government of each college and school is vested in its Faculty, except as limited by the authority of the Divisional Graduate Council and the Coordinating Committee on Graduate Affairs. Each Faculty is directly responsible to the Division of which it is a committee (see SBL 50). (E) Curricular Authority
    No change in the curriculum of any college or school shall be made by any legislative agency of the Academic Senate until the proposed change has been submitted to the formal consideration of the Faculty concerned (see SBL 51).

Bylaw 41. Interschool Curricula Faculties

(Am 5 Jun 03)

Each academic unit granting degrees through the Council for Interschool Curricula is authorized to organize as a Faculty of the Irvine Division as described under the provisions of Senate Bylaws 45 and 50 in accordance with Irvine Bylaw 40.


Bylaw 42. Departmental Organization and Voting

(En 4 Dec 80) (Am 5 Jun 03)

Votes on substantial matters, including personnel actions, in Faculties as defined in Senate Bylaw 55 or committees thereof, shall, upon the call of any faculty member authorized to vote, be by secret ballot. It is permissible to use ballots identified by rank where such identification is required by Senate or Divisional policy, even though this may reduce confidentiality and secrecy.


Section 5: Standing Committees

Bylaw 48. Academic Personnel, Council on

(Am 21 Nov 02) (Am 5 Jun 03) (CC Jun 04) (CC 15 May 06) (24 May 2006) (Am 5 Apr 07) (Am 13 Jan 09) (Am 15 Dec 11)

  1. Membership
    1. The Council on Academic Personnel shall consist of thirteen elected Division members serving three-year terms.
      1. One member shall be elected from each of the following: The Claire Trevor School of the Arts, the School of Biological Sciences, the Henry Samueli School of Engineering, the Paul Merage School of Business, the School of Humanities, the Donald Bren School of Information and Computer Sciences, the School of Law, the School of Physical Sciences, the School of Social Ecology, and the School of Social Sciences. Two members shall be elected from the School of Medicine, representing respectively the clinical departments and the basic science departments; to maintain continuity, their terms shall not expire in the same year. To allow all ladder rank faculty the opportunity to serve on CAP, one at-large member (not to be included in a cluster in the following section b.) shall be elected from the smaller, stand-alone programs and departments (Education, Nursing Science, Pharmaceutical Science, and Public Health).
      2. The only exceptions to CAP members being elected for three-year terms are when COC must appoint a member to complete the term of a CAP member who ceases his/her participation as described in bylaw 181 or when the length of the term needs to be shortened to achieve or maintain staggering of new members within clusters. The clusters are defined as follows: Humanities, Arts; Medicine-Basic, Medicine-Clinical, Biological Sciences; Physical Sciences, Engineering, ICS; and Business, Social Sciences, Social Ecology, Law.

    2. Candidates for each of the thirteen seats shall be elected by the members of the Division as a whole to represent the Division at large.
    3. No Dean or Department Chair shall serve on the Council. In addition, no Associate Dean or other administrative officer whose regular duties include participation in the academic personnel review process shall serve on the Council.

  2. Duties (Am 5 June 03) (CC 24 May 06)
    1. Confer with and make recommendations to the Chancellor and Provost on appointments, advancement, and other personnel matters.
    2. Maintain liaison with the University Committee on Academic Personnel.


Bylaw 60. Committees, Committee on

(Am 5 Jun 03) (CC 15 May 06) (Am 7 June 07) (Am 5 June 08) (Am 13 Jan 09)

  1. Membership
    The Committee on Committees of the Irvine Division shall consist of the Chair of the Division, ex officio, and one member elected at large from each faculty named in Bylaw 40 (A), except that three members shall be elected at large from the College of Health Sciences, representing respectively the clinical medical departments, the basic science medical departments and faculty who are part of the College of Health Sciences, but outside of the School of Medicine.  No member may be elected for consecutive terms. (Am 8 Jun 95)
  2. Duties
    1. Nominate members for election to the elected committees and offices as described in Chapter V and appoint members of other standing and special committees of the Division.  The Committee on Committees shall make every effort, consistent with UC policies, to seek a balance with respect to diversity in the makeup of appointed council and committee memberships, election slates, and representation on all nomination lists that are the responsibility of the committee.
    2. Appoint chairs of committees of the Division except for those whose method of appointment is otherwise specified in these Bylaws
    3. Fill by appointment any permanent vacancy that may occur in a Senate office or committee, except for the Council on Academic Personnel for the balance of the vacated term. Temporary vacancies should be filled by appointment until the occupant of that position is again available for service. Such a temporary appointment ordinarily will have a term of one or more complete academic quarters. Vacancies for the Council on Academic Personnel shall be conducted in accordance with bylaw 181 of the Manual of the Irvine Division of the Academic Senate.
    4. Maintain liaison with the University Committee on Committees.


Bylaw 73. Council for Interschool Curricula

(Am 5 Jun 03)

  1. Membership
    The Council for Interschool Curricula shall be constituted in accord with Standing Order of the Regents 110.1.
  2. Duties
    The Council for Interschool Curricula shall not have the status of a Council, as specified in Bylaw 35 (A).

Bylaw 80. Delegation of Representatives to the Assembly

(Am 5 Jun 03)

  1. Membership
    This Committee consists of the Divisional representatives to the Assembly of the Academic Senate and their alternates. The number of Divisional representatives is authorized by the Assembly, and corresponding to each representative shall be one alternate. The membership of this Committee shall be appointed for terms of two years, along with one alternate for each representative. The alternate is eligible to act for the Division in the capacity of that representative at meetings of the Assembly when that representative is unable to attend. No ex officio member of the Division may be a representative. (See SBL 105.)
  2. Duties
    Report to the Division regarding the work of the Senate Assembly. Assembly Delegates are members of the Divisional Senate Assembly. An alternate Assembly Delegate may not substitute for an Assembly Delegate at meetings of the Divisional Senate Assembly. (Am 7 May 98)

Bylaw 85. Educational Policy (Undergraduate), Council on

(Am 7 May 98) (Am 12 Oct 00) (Am 24 Jan 02) (Am 5 Jun 03) (Am 19 Feb 04) (Am 10 Nov 05) (Am 30 May 06) (CC 12 Feb 07) (Am 7 Jun 07) (Am 3 Jun 2010) (Am 1 Oct 2012)(Am 30 Oct 2014)

  1. Membership
    The Council on Educational Policy (Undergraduate) shall consist of two members from each Faculty offering an undergraduate degree, the Chairs and Chairs-Elect of the SCOC (Undergraduate Subcommittee on Courses and Continuing, Part-Time, and Summer Session Education) and the CEP Assessment Committee. Ex officio members shall be the Registrar, the Dean of Undergraduate Education, the Campus Writing Coordinator, and the Chairs of the Subcommittee on International Education.
  2. Duties
    1. Consider all matters related to academic policy, make recommendations regarding curricula and programs and other educational matters, including general campus requirements and grading systems, issue recommendations on the establishment, substantive modifications or withdrawal of academic programs, review and report on the character of the educational programs on the Irvine campus, make recommendations about undergraduate policy matters and evaluate their effect on campus diversity. Supervise the UC Entry Level Writing Requirement and the UC Analytical Writing Placement Examinations, and formulate the policies for, and supervise the requirement in American History and Institutions. Act for the Division in approving new or amended degree requirements recommended to the Division by the several Faculties; failure by the Council to approve new or amended degree requirements within sixty (60) calendar days following the original submission of such recommendations by a Faculty, the Faculty in question may refer the matter directly to the Divisional Senate Assembly for action.
    2. Act as a screening committee for the general education options (see IR 520). Solicit courses from the academic units, review them, and approve or disapprove them. Advise units of any overlap between proposed and existing courses and of areas not covered by the proposals. The Council may request that units submit special kinds of courses to meet the requirement. Review all general education option courses at regular intervals and take appropriate action.
    3. Act on final recommendations from the Campus Writing Coordinator for recertification of courses satisfying the upper-division writing requirements; the Campus Writing Coordinator shall conduct a recertification review of these courses at regular intervals and recommend to CEP whether a course continues to meet writing course guidelines or whether CEP should inform the unit that the course no longer fulfills the upper-division requirement.
    4. Provide advice on all educational policy matters pertaining to the core campus undergraduate programs and advice on matters relating to international education and continuing, part time, and summer session education. In matters pertaining to the establishment, substantive modification or withdrawal of programs that may impact core campus academic programs, the Council shall issue recommendations with the Graduate Council, as applicable.
    5. Maintain liaison with the University Committees on Educational Policy, Preparatory Education, and International Education.

  3. Subcommittees of CEP
    Proposals for revisions to changes in undergraduate programs, such as majors, minors, school requirements, general education, policy, honors programs etc. shall be first reviewed by either the Programs and Policy Subcommittee (major revisions) or SCOC (minor revisions), as determined by the Chairs of CEP, Programs and Policy, and SCOC.

    1. Programs and Policy
      1. Membership
        The subcommittee shall consist of at least six CEP members appointed by the Chair of CEP. The Dean of Undergraduate Education, the Campus Writing Coordinator, and the Registrar shall be ex officio members. The Composition Program Director shall be invited to attend as a consultant whenever a writing course or a writing policy issue is on the agenda.
      2. Duties
        1. Review and recommend to CEP action on proposals for new undergraduate requirements: majors, minors, school requirements and/or substantial revisions to undergraduate requirements, general education, honors programs, etc.
        2. Review, upon CEP request, policy issues over which CEP has final approval authority and issues submitted for endorsement before final approval by the Divisional Senate Assembly.
        3. Review and recommend to CEP action on proposals for new or revised Change of Major criteria.
        4. Make recommendations consistent with established educational policy and give full consideration to campus diversity issues, to the views of appropriate schools, departments, and other academic units in matters relating to their educational policy.

    2. Academic Program Review
      1. Membership
        The Academic Program Review Board shall consist of two members from the Council on Educational Policy (CEP) appointed by the Chair of CEP, two members from the Graduate Council appointed by the Chair of Graduate Council, and one Division member who will serve as Chair. The Chair shall be appointed for a three-year term by the committee on Committees, and is required to have prior experience on either the CEP or the Graduate Council, with strong preference given to Division members with prior experience conducting program reviews.
      2. Duties
        Produces academic program reviews in accordance with the document “Joint Review of Academic Programs: Descriptions and Procedures.”

    3. SCOC (Undergraduate Courses and Continuing, Part-Time, and Summer Session Education)
      1. Membership
        The subcommittee shall consist of one Division member from each Faculty offering an undergraduate degree to be appointed by the Committee on Committees. the Committee shall also consist of one faculty member from the Council on Educational Policy who serves as the Chair of SCOC and one faculty member from the Council of Educational Policy appointed by the CEP Chair to serve as the Chair-Elect of SCOC. The Chair of SCOC shall be the senate member who previously served as Chair-Elect of the SCOC. Ex Officio members of the Committee shall include the Registrar, the Campus Writing Coordinator, and the Dean of Continuing Education. The Composition Program Director shall be invited to attend as a consultant whenever a writing course is on the agenda.
      2. Duties
        1. Establish appropriate procedures for the approval of courses.
        2. Take final action on the approval, disapproval, modification, withdrawal, conduct, credit valuation and classification of courses. Subcommittee disapproval of a course may be appealed to the Divisional Senate Assembly by the academic unit proposing the course. Decisions should be made consistent with established educational policy. Full consideration should be given to campus diversity issues, to the views of appropriate schools, departments, and other academic units in matters relating to their courses of instruction. Requests for course approval should be promptly acted upon.

    4. International Education
      1. Membership
        The subcommittee shall consist of one Division member from each Faculty offering an undergraduate and graduate degree to be appointed by the Committee on Committees. The Chair of the subcommittee shall be elected from this group of faculty. The subcommittee shall also consist of two faculty members from the Council on Educational Policy appointed by the Council chair and two faculty members from Graduate Council appointed by the Council chair. Ex Officio members shall be the Faculty Director of the Center for International Education, the Dean of Undergraduate Education and the Dean of Graduate Studies. The Deans may designate the Associate Deans to represent them on the subcommittee.
      2. Duties
        Provide academic policy oversight on all matters concerned with the University of California’s Education Abroad Program (EAP), UCI’s International Opportunities Program (IOP), other formal educational activities of UCI students abroad, and faculty exchanges between UCI and foreign universities. The subcommittee shall report to its parent councils and maintain liaison with the University Committee on International Education

    5. Faculty Board for Undecided/Undeclared Students (Repealed 30 Oct 2014)
      1. Membership
        The Faculty Board for Undecided/Undeclared Students shall consist of at least one Division member from each Faculty offering an undergraduate degree to be appointed by the Committee on Committees. The Dean of Undergraduate Education shall be an ex officio member of the Board.
      2. Duties
        Advise the Council on Educational Policy on policies on the academic advising of first year undecided/undeclared students. The Board or its designated agents shall act as advisors to first year undecided/undeclared students, and shall supervise these students in matters relating to probation and disqualification, exception to enrollment limitations, and other matters as specified in the Irvine Regulations. Advise the Dean of Undergraduate Education concerning first year undecided/undeclared students.

    6. CEP Assessment Committee
      1. Membership
        The CEP Assessment Committee shall consist of one member from each Faculty offering an undergraduate degree appointed by the Committee on Committees for a three-year term. The Committee shall also consist of one faculty member from the Council on Educational Policy who will serve as Chair of the Assessment Committee and one faculty member from the Council on Educational Policy appointed by the CEP Chair who will serve as Chair Elect of the Assessment Committee. The Chair of the Assessment Committee shall be the senate member who previously served as the Chair-Elect of the Assessment Committee. The Director of Assessment and Research Studies shall be an ex officio member.
      2. Duties
        1. Provide guidance on all matters related to student learning assessment, including policy development around assessment of student learning at the classroom, course, program, general education, and institutional levels.
        2. Provide counsel to departments, schools, and Academic Senate committees on matters relating to student learning assessment.  Review program assessment plans and reports and make recommendations to improve student learning. Prepare periodic reports on the status of student learning assessment within academic programs.
        3. Make recommendations to CEP regarding the assessment of the general education program, including recommendations based on the review of general education courses and categories.
          1. Develop and maintain guidelines and procedures for both periodic comprehensive assessment and continual ongoing assessment of learning outcomes for each general education category.
          2. Evaluate the results of these assessments and make recommendations to CEP based on these results.

        4. Monitor the University’s progress in implementing its assessment plans, including those resulting from regional reaccreditation review, and promote the use of assessment results in planning activities.


Bylaw 99. Faculty Welfare, Diversity, and Academic Freedom, Council on

(Am 7 May 98) (Am 9 Mar 2000) (Am 24 May 01) (Am 3 Apr 03) (Am 5 Jun 03) (Am 7 Jun 07) (Am 4 Jun 09 DSA)

  1. Membership
    The Council on Faculty Welfare shall consist of at least fourteen members of the Division.
    In addition to the active members, three emeritus members shall be appointed for two-year terms by the Committee on Committees.
  2. Duties
    1. Consider and report in timely fashion to the Divisional Senate Assembly of the Irvine Division and confer with and advise the Chancellor and other officers of the campus administration on matters concerned with the welfare, diversity, and academic freedom of the faculty, both active and retired. Procedures for treating issues with a major welfare component relevant to this Council that are also the concern of other committees will be developed by the chairs of the committees involved, in consultation with the Chair of the Academic Senate, Irvine Division.
    2. Maintain liaison with the University Committee on Faculty Welfare, the University Committee on Academic Freedom, and the University Committee on Affirmative Action and Diversity.

  3. Subcommittees
    1. Subcommittee on Faculty Welfare
      The Subcommittee on Faculty Welfare shall promote the welfare of the faculty in general. This is inclusive of issues pertaining to faculty salaries, benefits, insurance, retirement, housing, parking, University Community amenities, and conditions of employment.

      1. Membership
        A minimum of four members of the Council will serve on the subcommittee.
      2. Duties may include:
        1. As needed, review and evaluate revisions in institutional policies and procedures as they relate to faculty welfare and propose them to the Division or to the University Committee on Faculty Welfare.
        2. Initiate studies on faculty welfare issues, including analysis of existing data.
        3. Formulate and disseminate recommendations on any matter influencing faculty welfare.
        4. Address faculty welfare matters involving the hiring, employment and social circumstances of the faculty.
        5. Maintain liaison with the University Committee on Faculty Welfare.

    2. Subcommittee on Affirmative Action and Diversity
      The Subcommittee on Affirmative Action and Diversity shall promote faculty diversity and equity in general and in particular in reference to underrepresented faculty populations, including women and racial/ethnic minorities, as well as gay, lesbian, and transgender individuals, and individuals with disabilities.

      1. Membership
        A minimum of four members of the Council will serve on the subcommittee.
      2. Duties may include:
        1. As needed, review and evaluate revisions in institutional policies and procedures as they relate to affirmative action and diversity and propose them to the Division or to the University Committee on Affirmative Action and Diversity.
        2. Initiate studies on campus diversity and equity, including analysis of existing data.
        3. Formulate and disseminate recommendations on any matter influencing faculty diversity and equity.
        4. Address diversity matters involving the hiring, employment and social circumstances of the faculty.
        5. Maintain liaison with the campus office of Equal Opportunity and Diversity, as well as other campus committees, programs and offices regarding the status of faculty diversity within our Division.
        6. Maintain liaison with the University Committee on Affirmative Action and Diversity.

    3. Subcommittee on Academic Freedom
      The Subcommittee on Academic Freedom shall initiate studies or make recommendations with respect to any conditions within or without the University, which in the judgment of the Subcommittee may affect the academic freedom of the University Community. It is understood that academic freedom includes, but is not necessarily limited to, free inquiry and exchange of ideas, the rights to present material relevant to a course of instruction, to publish or disseminate controversial material or information and to perform research in academic areas. It is understood that academic freedom is to be conjoined with academic responsibility in accordance with APM 010.

      1. Membership
        A minimum of four members of the Council will serve on the subcommittee.
      2. Duties may include:
        1. As needed, review and evaluate revisions in institutional policies and procedures as they relate to academic freedom and propose them to the Division or to the University Committee on Academic Freedom.
        2. Consider issues of academic freedom brought before the committee by individuals or other UC Committees and report findings and recommendations to the Division or to other committees for further action.
        3. Study and discuss potential violations of ethics and/or academic conduct.
        4. Maintain liaison with the University Committee on Academic Freedom

    4. Subcommittee on Emeriti Affairs: The Council shall have a standing subcommittee on The Subcommittee on Emeriti Affairs shall consider the interests and needs of emeriti faculty.
      1. Membership
        Members will include the President of the UCI Emeriti Association, ex officio, the three emeriti members of the Council, and one non-emeritus member of the Council.
      2. Duties may include:
        1. Consider and report in timely fashion to the Council on Faculty Welfare on matters concerned with emeriti ae/I faculty.
        2. Maintain communication with the emeriti and with the UCI Emeriti Association in order to determine and recognize emeriti interests and needs as members of the academic community, to facilitate their continued contributions to the University, and to make these interests, needs, and contributions known to the Academic Senate and the Administration.
        3. Advice the Academic Senate, Irvine Division regarding the initiating, editing, and circulating of commemorative statements for deceased members of the Irvine Division and for such non-Senate members as the Chancellor or the President may request. The subcommittee may prepare proposals for In Memoriam Resolutions.
        4. Maintain liaison with the campus office of Human Resources on pre-Retirement and post-retirement matters.
        5. Maintain liaison with the Council of the University of California Emeriti Associations.


Bylaw 100. Graduate Council

(Am 6 Jun 96) (Am 12 Oct 00) (Am 5 Jun 03) (Am 8 Apr 04) (Am 30 May 06) (CC 12 Feb 07) (Am 7 June 07) (Am 2 June 16)

  1. Membership
    1. The Graduate Council shall consist of one member from each of the Faculties of the Division (as defined by Irvine Bylaw 40).
      1. The Dean of the Graduate Division, the Chair of the Academic Program Review Board, and the Chair of the Subcommittee on International Education shall serve as ex officio non-voting members. (Am 3 Dec 09)
    2. The Council Officers include the Chair, Vice Chair and a Representative to the Coordinating Committee on Graduate Affairs (CCGA).
      1. The Divisional representative to CCGA may also hold the position of Chair or Vice Chair.
  2. Duties
    1. Assume the responsibilities enumerated in Senate Bylaw 330.
    2. Report and make recommendations to the Divisional Senate Assembly & Senate Cabinet on rules and regulations governing graduate education, graduate work and bylaws.
    3. Advise the Chancellor on all matters relating to graduate education, policies, and work on the Irvine campus.
    4. Monitor and ensure quality and diversity in graduate programs. If the Council determines that a graduate program does not have the quality required of a UC education then the Council may suspend admissions to that program, until further notice. Any review or further vetting will be in accordance with the most current Systemwide guidelines set forth by the Coordinating Committee on Graduate Affairs (CCGA).
    5. Recommend the award of graduate student support. This includes, but is not limited to, block grant and graduate fellowships.
    6. Set standards and campus policies for graduate student employee positions.
    7. Set standards and campus policies for the conferral of graduate degrees. This includes, but is not limited to, rules and regulations of doctoral dissertation committees and advancement to candidacy.
    8. Approve the awarding of graduate degrees for Master’s and Doctoral candidates.
    9. Review and approve all graduate courses.
  3. Subcommittee
    1. The Academic Program Review (APRB)
      1. APRB is a standing board of the Council of Educational Policy and Graduate Council.
      2. Membership
        The Academic Program Review Board shall consist of two members from the Council on Educational Policy (CEP) appointed by the Chair of CEP, two members from the Graduate Council appointed by the Chair of Graduate Council, and one Division member who will serve as Chair. The Chair shall be appointed for a three-year term by the committee on Committees, and is required to have prior experience on either the CEP or the Graduate Council, with strong preference given to Division members with prior experience conducting program reviews.
      3. Duties
        The APRB coordinates the academic program reviews for the University, as Delegated by the Regents of California. The focus of every School’s review is on evaluating the quality of UCI’s undergraduate and graduate education. APRB coordinates these reviews in accordance with the document “Joint Review of Academic Programs – Descriptions and Procedures (2014).”
    2. The Subcommittee for International Education (SCIE)
      1. Membership
        The subcommittee shall consist of one Division member from each Faculty offering an undergraduate and graduate degree to be appointed by the Committee on Committees. The Chair of the subcommittee shall be elected from this group of faculty. The subcommittee shall also consist of two faculty members from the Council on Educational Policy appointed by the Council chair and two faculty members from Graduate Council appointed by the Council chair. Ex Officio members shall be the Faculty Director of the Center for International Education, the Dean of Undergraduate Education and the Dean of Graduate Division. The Deans may designate the Associate Deans to represent them on the subcommittee.
      2. Duties
        Provide academic policy oversight on all matters concerned with the University of California’s Education Abroad Program (EAP), UCI’s International Opportunities Program (IOP), other formal educational activities of UCI students abroad, and faculty exchanges between UCI and foreign universities. The subcommittee shall report to its parent councils and maintain liaison with the University Committee on International Education.
    3. The Subcommittee for Graduate Courses and Program Modifications
      1. Membership
        The Subcommittee for Graduate Courses and Program Modifications shall consist of four voting members from the Graduate Council selected by the Graduate Council Chair.
      2. Duties
        The Subcommittee for Graduate Courses and Program Modifications is responsible for reviewing all course modifications and new course proposals through the online Course Inventory Management (CIM) system administered by the Registrar. Subcommittee members are also responsible for reviewing and vetting all program modification requests. This includes, but is not limited to, requests to modify program bylaws and degree requirements such as admission standards, core curriculum, time to degree, and graduation requirements. As such the subcommittee is expected to keep abreast of current Graduate Council policies of this nature.

Bylaw 115. Planning and Budget, Council on

(Am 21 Apr 88) (Am 7 May 98) (Am 5 Jun 03) (CC 8 Apr 04) (CC 15 May 06) (Am 30 May 06) (CC 12 Jul 06) (Am 5 Apr 07) (Am 7 June 07)

  1. Membership
    1. The Council on Planning and Budget shall consist of ten Division members with no more than three members from any one of the following groups:
      1. Biological Sciences/Health Sciences
      2. Physical Sciences/Engineering/ICS
      3. Humanities/Arts/Education
      4. Social Sciences/Social Ecology/Business

      The Chair Elect-Secretary of the Irvine Division shall be an ex officio member. Appropriate administrative officers and staff members may be invited to serve as consultants.

    2. The membership shall be broadly representative of the existing Faculties of the Division as identified in the Bylaws of the Division.
    3. No administrative officer whose regular duties include the initiation of resource plans or budgets shall serve on the Council. Such officers include, but are not limited to, Deans, Associate Deans, Department Chairs and Vice Chairs, Directors, and Assistant Directors. Exceptions to the exclusion of persons holding one of these titles may be made at the discretion of the chair of CPB upon verification that the individual in question does not have titular duties redundant with the role of CPB. Such exceptions will be limited to individuals having the title of Vice Chair, Director, and Assistant Director.
    4. In selecting members, preference for at least half of the membership shall be given to individuals with prior Senate Committee service.

  2. Duties
    1. Confers with and advises the Chancellor, the Executive Vice Chancellor and Provost, and campus administrative units on matters of planning, budget, and resource allocations on both short and long-term bases.
    2. Initiates studies in planning and budget matters and, if necessary to accomplish such studies, authorizes establishment of ad hoc committees to carry out investigations and make reports.
    3. On matters relating to academic program planning and budget, receives reports from and maintains liaison with the Council on Academic Personnel, the Council on Educational Policy, the Graduate Council, the Council on Research, Computing, and Library Resources, and other Senate committees that initiate actions relevant to academic planning and budgeting. Because program evaluation is central to long-range planning, the Council will receive reports on academic program reviews from the Graduate Council and the Council on Educational Policy and on reviews of research units from the Council on Research, Computing, and Library Resources.
    4. Maintains liaison with the University Committee on Planning and Budget.
    5. Report regularly to the Irvine Division of the Academic Senate on matters under consideration.
    6. Monitors the review of administrative units at UCI.
    7. Maintains close and ongoing liaison with the UCI Development Office.
    8. Serves as the Senate resource for administrative consultation on matters of: a) policy decisions relating to the solicitation, administration, and expenditure of non-federal extramural funds, b) setting of priorities in broad UCI fund-raising efforts, and c) planning, budgeting and allocating resources for promoting diversity among the faculty and other campus constituencies.
    9. Monitors the development of UCI’s open space and recommends and encourages appropriate studies, advising the Senate and the administration and making recommendations regarding campus planning and development issues. The Council shall serve as liaison between the Academic Senate and the campus administration in all matters of UCI land use and the development of open space throughout the entire planning and implementation cycle.


Bylaw 117. Privilege and Tenure, Committee on

(En 26 Jan 95 RA) (Am 5 Jun 03)

  1. Membership
    The Committee on Privilege and Tenure shall consist of at least ten Division members.
  2. Duties
    1. Have jurisdiction over all matters affecting the privileges or tenure of all members of the faculty at Irvine in accordance with the procedures specified by SBL 334-337 and Irvine Senate Manual Appendix III; but in all instances it must accord any person whose case is being considered an opportunity to present a defense before a decision is rendered.
    2. Maintain liaison with the University Committee on Privilege and Tenure.


Bylaw 120. Research, Computing, and Libraries, Council on

(Am 7 May 98) (Am 5 Jun 03) (CC 15 May 06) (Am 7 June 07)

  1. Membership
    The Council on Research, Computing, and Libraries shall consist of at least one member from each Faculty and no more than one member from any academic department. To balance the responsibilities of service among the members, each of the following Faculties shall have the following number of members:

    1. Biological Sciences (2 members), Health Sciences (2 members);
    2. Physical Sciences (2 members), Engineering (2 members), ICS (1 member);
    3. The Arts (1 member), Humanities (2 members); Education (1 member); and
    4. Social Sciences (2 members), Social Ecology (1 member), Business (1 member), Law (1 member).

    The Vice Chancellor for Research, the Assistant Vice Chancellor of Network and Academic Computing, and the University Librarian shall be ex officio non-voting members.

  2. Duties
    1. Consider issues pertaining to fostering research.
    2. Advise the Chancellor and represent the Division on matters relating to research policy and administration and academic resources, including information technology, telecommunications, and library policies and administration on the Irvine campus.
    3. Administer general campus funds for faculty research and review and evaluate University-recognized research programs and units.
    4. Advise the Vice Chancellor for Research on campus nominees or applicants for research awards from foundations and other granting agencies which restrict the number of proposals submitted.
    5. Represent the Division on the University Committee on Library, the University Committee on Computing and Communications, and the University Committee on Research Policy.
    6. A designated library representative shall be responsible for maintaining Council liaison with the University Librarian, and with any library committees that may exist in any of the Faculties.

  3. Activities of CORCL should take into consideration the university’s mission to promote diversity.

Bylaw 125. Rules and Jurisdiction, Committee on

(Am 5 Jun 03)

  1. Membership
    The Committee on Rules and Jurisdiction shall consist of five Division members. The Registrar shall be an ex officio non-voting member.
  2. Duties
    The duties of this Committee shall be:

    1. Publish and edit the Manual of the Irvine Division of the Academic Senate when necessary, under the guidance of the University Committee on Rules and Jurisdiction.
    2. Review legislation to be presented for action to the Divisional Senate Assembly by agencies or members of the Division to verify and to ensure the conformity of such proposed legislation with the format and content of the Code of the Academic Senate.
    3. Advise the Chair of the Division as to whether proposed legislation is solely of Divisional concern.
    4. Make editorial and conforming non-substantive changes in the Divisional Manual.
    5. Advise the Division, its Officers, Committees, Faculties, and members in all matters of organization, jurisdiction, and interpretation of legislation of the Academic Senate and its agencies.
    6. Issue, upon a formal request from a member of the Division, legislative rulings interpreting the Code of the Irvine Division of the Academic Senate [defined in IBL 175). Such rulings shall have the status of legislation until modified by legislative or Regental action. Rulings of the Committee in these matters must be published in the call for the first regular Divisional Senate Assembly meeting next following the Committee’s decision, and all rulings of the Committee on Rules and Jurisdiction not superseded by legislative or Regental action shall appear in an Appendix of the Divisional Manual. (EC 17 Jul 06)
    7. Instruct the Registrar on behalf of the Division with respect to disposition of the Registrar’s responsibilities in administering the Regulations of the Academic Senate and its agencies. (Am 13 Nov 75; renumbered Aug 1987)
    8. Hear an appeal which contends that a committee has acted contrary to the Code of the Academic Senate [defined in SBL 80]. Such appeal shall be submitted in writing by no fewer than ten (10) initiators of the appeal (SBL 206B), without limitation of time, to the Divisional Committee on Rules and Jurisdiction, which shall hear both sides, orally or in writing or both, before reaching a decision. The Committee on Rules and Jurisdiction shall report its findings to a meeting of the Division and to the University Committee on Rules and Jurisdiction. Either the plaintiffs or the defendants may then ask the latter committee to consider the issue. A decision of the University Committee on Rules and Jurisdiction, if rendered, shall be final. If that Committee decides not to hear the issue, the decision of the Divisional Committee on Rules and Jurisdiction shall stand. (Am 9 Jun 94) (EC 17 Jul 06)
    9. Maintain liaison with the University Committee on Rules and Jurisdiction.


Bylaw 127. Scholarly Honors and Awards, Committee on

(En 30 Apr 87; formerly Distinguished Faculty Lectureships Committee)(Am 5 June 97)(Am 7 May 98)(Am 13 May 99)(Am 7 Oct 99)(Am 13 Feb 03)(Am 5 Jun 03) (Am 27 Jan 05)(CC 27 Jan 05)(CC 25 May 06)(Am 7 June 07)(CC 12 Feb 15)

  1. Membership
    The Committee on Scholarly Honors and Awards shall consist of five members of the Division with no more than one member from any Faculty. Consideration shall be given to previous recipients of the Academic Senate’s Distinguished Faculty Awards and the UCI Medal for at least three positions on the Committee. The Vice Chancellor for Research and the Dean of Undergraduate Education shall serve as ex officio members.
  2. Duties
    The committee shall advise the Division on the appropriateness of scholarly honors and awards. The committee shall seek diversity in the slate of Senate award nominees. In addition to the awards currently in place, the Committee may have new awards added to its purview. The following continuing duties include:

    1. Solicit candidates from the Irvine Division and then select one Academic Senate member chosen on the basis of distinction in research. Upon acceptance, this member shall be the designated recipient of the Distinguished Faculty Award for Research for the subsequent year. Those so honored shall be invited to present a public lecture on topics related to their scholarship during their award’s tenure.
    2. Solicit candidates from the rank of Associate Professor through Professor IV from the Irvine Division and then select one Academic Senate member chosen on the basis of distinction in research. Upon acceptance, this member shall be the designated recipient of the Distinguished Mid-Career Faculty Award for Research for the subsequent academic year. Those so honored shall be invited to present a public lecture on topics related to their research during their award’s tenure.
    3. Solicit candidates from the rank of Assistant Professor from the Irvine Division and then select one Academic Senate member chosen on the basis of distinction in research. Upon acceptance, this member shall be the designated recipient of the Distinguished Assistant Professor Award for Research for the subsequent year. Those so honored shall be invited to present a public lecture on topics related to their scholarship during their award’s tenure.
    4. Solicit candidates from the Irvine Division and then select one Academic Senate member chosen on the basis of distinction in teaching. Upon acceptance, this member shall be the designated recipient of the Distinguished Faculty Award for Teaching for the subsequent academic year. Those so honored shall be invited to present a public lecture on topics related to their teaching during their award’s tenure.
    5. Solicit candidates from the rank of Assistant Professor from the Irvine Division and then select one Academic Senate member chosen on the basis of distinction in teaching. Upon acceptance, this member shall be the designated recipient of the Distinguished Assistant Professor Award for Teaching for the subsequent year. Those so honored shall be invited to present a public lecture on topics related to their teaching during their award’s tenure.
    6. Solicit candidates from the Irvine Division and then select one Academic Senate member chosen on the basis of distinction in service to the University. Upon acceptance, this member shall be the designated recipient of the Daniel G. Aldrich, Jr. Distinguished University Service Award for the subsequent academic year.
    7. Solicit candidates from the rank of Associate Professor through Professor V from the Irvine Division and then select one Academic Senate member chosen on the basis of distinction in service to the University as defined by APM 210-1 d. (4). University and Public Service. Upon acceptance, this member shall be the designated recipient of the Distinguished Mid-Career Faculty Award for Service for the subsequent academic year.
    8. Solicit candidates from the Irvine Division and then select one Academic Senate member chosen on the basis of distinction in mentorship to other faculty and students. Upon acceptance, this member shall be the designated recipient of the Distinguished Faculty Award for Mentorship for the subsequent year.
    9. Solicit candidates from the Irvine Division and then shall nominate, for special appointment by the Chancellor, an Academic Senate member (or members) who shall be the designated recipient (or recipients) of the UCI Medal. Such medals shall be awarded at an appropriate campus event. There shall be no specific number of medals awarded each year nor is there a requirement that the medal be awarded every year.

Normally, there will be one award recipient in each award category unless there are two equally qualified nominees, in which case the Committee could select the two equally qualified nominees to receive the award and the amount of the award would be split between them.


Bylaw 137. Undergraduate Admissions and Relations with Schools and Colleges, Council on

(En 10 Nov 05) (Am 7 June 07)

  1. Membership
    The Council on Undergraduate Admissions and Relations with Schools and Colleges shall consist of one member from each Faculty offering an undergraduate degree and the Director of the Office of Admissions and Relations with Schools, ex officio.
  2. Duties
    1. Make recommendations regarding policies on admissions, enrollments, and relations with schools to the administration and to the Academic Senate.
    2. Monitor outreach programs directed toward academic enrichment of the campus through a diverse student body.
    3. Maintains liaison with the Board of Admissions and Relations with Schools.


Bylaw 138. Teaching, Learning, and Student Experience, Council on

(En 5 Jun 03) (Am 10 Nov 05) (Am 5 April 2007)(Am 7 June 07) (Am 10 March 16)

  1. Membership
    The Council on Teaching, Learning, and Student Experience (CTLSE) shall consist of twelve members of the Irvine Division, with at least one member from each Faculty offering an undergraduate degree. The chair of the Board on Undergraduate Scholarships, Honors, and Financial Aids (BUSHFA); the chair of the Campuswide Honors Program Board; the chair of the Academic Integrity Review Board; the Vice Provost of Teaching and Learning (VPTL) and Dean of Undergraduate Education; the Dean of the Graduate Division; and the Vice Chancellor of Student Affairs shall be ex officio members of the council.
  2. Duties
    The Council shall promote teaching, its quality, evaluation and promotion, diversity, equal opportunity, and the quality of the student experience, and shall advise the Chancellor and the Irvine Division on issues in the areas of teaching, student life and welfare, and intramural and intercollegiate athletics.

    1. Teaching
      1. Consider policies and issues concerning the quality of teaching on campus, e.g., the improvement and evaluation of teaching and the role of teaching in academic advancement.
      2. Advise administrators, faculty, and other Senate committees on matters affecting the quality of teaching on campus and matters affecting teaching contributions that promote diversity and equal opportunity.
      3. Make recommendations to the above and other appropriate bodies concerning such issues as the improvement of teaching, the evaluation of teaching, and the assessment of teaching in the academic personnel process.
      4. Formulate general policies concerning instructional support activities on campus, and advise the administration regarding campus budgetary needs for instructional support.
      5. Advise the Dean of Graduate Division, VPTL and Dean of Undergraduate Education, and the Center for Engaged Instruction regarding programs and services that will foster effective teaching, to stimulate and aid all departments in fostering effective teaching.
      6. Select faculty and other instructors for Celebration of Teaching Awards and other awards as appropriate. Provide direction to the Center for Engaged Instruction in matters regarding CTLSE business, and when required, in any matters concerning the Council’s instructional support.

    2. Student Affairs
      1. Consider and review formally as needed, those programs of the Office of Student Affairs, the Graduate Division, and the Division of Undergraduate Education that affect the University experience of UCI students. Such programs include, but are not limited to: the Learning and Academic Resource Center, Student Transition Services, Undergraduate Research Opportunities Program, Career Center, Student Health Service, Counseling Center, Disability Services, Cross Cultural Center, and the UCI Bookstore.
      2. Consider and review formal matters affecting the promotion of student diversity and equal opportunity as defined by the University of California Diversity Statement (adopted by the Assembly of the Academic Senate on May 10, 2006). Such a review includes but is not limited to, an examination of enrollment, retention, and student satisfaction/campus engagement data.
      3. Advise the Chancellor on behalf of the Academic Senate regarding the allocation of student registration fees and recommendations for the enhancement of student diversity and equal opportunity.
      4. Appoint ad hoc Grievance Panels to hear student grievances which pertain to matters under the authority of the Academic Senate and, where such grievances are found to be justified, the Panel shall determine appropriate means of redress. Hearings by the Grievance Panel and related procedures are to be conducted in accordance with the statement entitled “Student Academic Grievance Procedures Relating to Non-Discrimination.” (See IR A365 ((A)(3) and (B)) and Appendix II.) Grievance Panels shall consist of three voting members of the Academic Senate, at least one of whom is a member of the CTLSE; this member shall be chair of the Panel.

    3. Intramural and Intercollegiate Athletics
      Review and report to the Chancellor and the Irvine Division on issues of significance regarding the UCI intramural and intercollegiate athletics program.

  3. The following Boards report to and advise CTLSE:
    1. Board on Undergraduate Scholarships, Honors, and Financial Aids
      1. Membership
        The Board on Undergraduate Scholarships, Honors, and Financial Aid shall consist of at least ten (10) members of the Irvine Division, the Vice Chancellor of Student Affairs and the VPTL and Dean of Undergraduate Education, ex officio.
      2. Duties
        1. Recommend to the President, through the Chancellor, the awarding of scholarships according to the terms of the various conditions set forth and subject to such other conditions as the Irvine Divisional Senate Assembly may prescribe. In making its recommendations, the Board will take into account diversity.
        2. Make recommendations to the President through the Chancellor, to the Irvine Division, or to the Academic Senate, or to the Vice Chancellor of Student Affairs regarding the policies of the University on scholarships, honors, and financial aid. In making its recommendations, the Board will take into account diversity.

    2. Campuswide Honors Program Board
      1. Membership
        1. The Campuswide Honors Program Board shall consist of one member appointed from each of the Faculties with undergraduate degree programs, and the VPTL and Dean of Undergraduate Education and the Director of the Campuswide Honors Program, ex officio.
        2. The chief administrator of the Campuswide Honors Program shall be the Dean of Undergraduate Education.

      2. Duties
        1. Determine admission to the Program and the policies of admission, within adopted guidelines;
        2. Certify graduation from the Program and determine policies relating to graduation;
        3. Approve courses and instructors for lower- and upper-division courses in the Campuswide Honors Program curriculum, and determine the policies for same, within adopted guidelines;
        4. Advise the chief administrator of the Campuswide Honors Program concerning the academic advising of students in the Program or enrolled in its courses, recruitment of such students, extracurricular opportunities and academic prerequisites (such as housing and library privileges) for Campuswide Honors Program students.

    3. Academic Integrity Review Board
      1. Membership
        1. The Academic Integrity Review Board shall consist of fourteen members. Three Associate Deans representing undergraduate student education and three Associate Deans representing graduate student education shall be ex officio members of the Board.

      2. Duties
        1. Convene panels to hear student appeals of academic integrity cases. (See Appendix VIII. Section VI.D. Role of the Hearing Panel.) The Hearing Panel shall consist of two faculty, two students, and one Associate Dean. The Hearing Panel will be convened for each case submitted during the year. The pool from which the panels shall be drawn consists of all faculty on the Academic Integrity Review Board, and student Peer Academic Advisors selected by the VPTL and Dean of Undergraduate Education from a larger pool. The Academic Integrity Review Board Chair will select an Associate Dean to serve on the hearing panels.
        2. Make recommendations to the Office of Academic Integrity and Student Conduct, and the Academic Senate regarding policies and procedures on academic integrity.
        3. Report summary of activities annually to the CTLSE.


Chapter IV: The Senate Cabinet

Bylaw 145. Membership

(En 7 May 98) (Am 5 Jun 03)

The members of the Cabinet shall be the Chair and Chair Elect-Secretary of the Senate ex officio and one representative from each of the Senate Councils. The Chair and Chair Elect-Secretary of the Senate shall be Chair and Vice Chair of the Cabinet, respectively.


Bylaw 147. Selection of Council Representatives

(En 7 May 98) (Am 5 Jun 03)

  1. Procedures
    It shall be the responsibility of each Council to select a representative to the Cabinet, in accordance with procedures established by the Council.
  2. Terms
    Council representatives shall serve one-year terms. Councils shall select a voting Senate member as a representative during the Spring quarter, with terms commencing on the following September 1.
  3. Uncompleted Terms
    If a Council representative is unable to complete a term of office on the Cabinet, the Council represented shall select within 30 days a representative to complete the term.

Bylaw 150. Responsibilities and Functions

(En 7 May 98) (Am 5 Jun 03)

  1. Duties
    Advise and work with the Chair of the Divisional Senate in administering the rules and regulations prescribed by the Irvine Division, and in coordinating and managing Senate activities.
  2. Commentary
    The Chair shall bring to the attention of the Cabinet in order to elicit comments (1) all items for which Senate comment is requested, and (2) agenda items for the Divisional Senate Assembly originating with the Committees of the Senate.
  3. Special Committee Charges and Membership
    The Chair shall seek the advice of the Cabinet in establishing the charges and membership of Special Committees. The Cabinet may comment on the recommendations of all such groups.
  4. In Lieu Powers
    Upon determination of exigent circumstances by a simple majority of the total Cabinet membership, the Cabinet is empowered to act in lieu of the Divisional Senate Assembly, or any of its Councils, except that no Senate legislation (Bylaw or Regulation) may be enacted or amended by any in lieu action of the Cabinet. The Cabinet must report any such in lieu action to the Senate agency for which it acted at the next regularly scheduled meeting of that agency, at which meeting the agency in question may endorse or reverse the in lieu action taken by the Cabinet.

Bylaw 153. Meetings

(En 7 May 98) (Am 5 Jun 03)

  1. Regular Meetings
    The Cabinet shall have regularly scheduled fortnightly meetings during the academic year, and monthly meetings during the summer recess.
  2. Emergency Session
    The Cabinet may be called into emergency session either by the Chair, or by any three (3) members of the Cabinet. When an emergency session is requested by three (3) Cabinet members, the Chair must convene the meeting within one (1) week of receiving the request.

Chapter V: Procedures

Section 1: Meetings

Bylaw 155. Meetings of the Division

(Am 5 Jun 03)

  1. In accordance with SBL 312.B.1, the Chair may call a meeting of the Division as a whole. It must be called on petition of ten (10) percent of the Division. Emergency meetings of the Division may be called on twenty-four-hours’ notice. Other Division meetings must be set for not less than fifteen (15) days of instruction after receipt of the properly executed request. The call for a meeting of the Division shall contain a statement of the purpose of the meeting and no action may be taken on a matter not described in the call without prior consent of four-fifths (4/5) of the Division present and voting. Any meeting of the Division shall be governed by Bylaws 160, 170 and 175. A meeting of the Division is empowered to enact Senate legislation. Twenty-five (25) percent of the members of the Division not on leave shall constitute a quorum for meetings of the Division.
  2. The numbers of members voting aye, nay, and abstain on any action taken by a meeting of the Division shall be recorded in the minutes. No voice vote may be taken.
  3. Any meeting of the Division shall be chaired by the Chair of the Division.
  4. A meeting of the Division is authorized to remove from office any Senate officer or committee member by a vote of two-thirds (2/3) of members present and voting.

Bylaw 156. Regular Meetings of the Divisional Assembly

(En 5 Jun 03)

The Divisional Senate Assembly meets regularly during the academic year on a schedule to be announced at the beginning of the academic year by the Chair of the Division. Regular meetings may be canceled by the Chair for lack of business.


Bylaw 157. Special and Emergency Meetings of the Divisional Assembly

(En 5 Jun 03)

Special and emergency meetings of the Divisional Assembly may be called by the Chair of the Division.

Special and emergency meetings of the Divisional Assembly must be called on petition of ten (10) percent of the members of the Division not presently on leave.

Special and emergency meetings of the Divisional Assembly must be called on petition of seven (7) percent of the voting members of the Assembly.

Special meetings must be set for not less than fifteen (15) days of instruction after receipt of the properly executed request. Emergency meetings may be called on 24-hours’ notice.

The call for a special or an emergency meeting of the Divisional Assembly shall contain a statement of the purpose of the meeting.


Bylaw 158. Call for a Meeting

(Am 20 Apr 95 RA)  (Am 7 Oct 99) (Am 5 Jun 03)

  1. Distribution
    At least five days of instruction before each regular or special meeting, the Chair Elect-Secretary shall notify every member of the Division. Additionally, all pertinent documents shall be mailed to all members of the Divisional Senate Assembly of the Irvine Division, to the offices of the other Divisions, to the Secretary of the Academic Senate, and to the members of the University Committee on Rules and Jurisdiction. Documents pertinent to the agenda items for that meeting shall be posted on-line electronically. The electronic availability of these documents shall be advertised on the call. Hard copies of these documents shall be made available through the Senate Office upon request.
  2. Order of Business
    The order of business for regular meetings of the Divisional Senate Assembly shall be:

    1. Roll Call
    2. Minutes
    3. Announcements by the President and the Chancellor
    4. Announcements by other Administrative Officers
    5. Announcements by the Chair
    6. Special Orders
    7. Reports of Special Committees
    8. Reports of Standing Committees
    9. Petitions of Students
    10. Unfinished Business
    11. University and Faculty Welfare
    12. New Business
    13. Roll Call

  3. Items Not on the Call
    No action may be taken on an item that is not on the call to the meeting without the prior consent of four-fifths of the Divisional Senate Assembly members present. In connection with an action for which prior consent has been obtained, a motion to reconsider and have entered on the minutes may be made by any member, does not require a second, and such reconsideration may not take place during the same calendar day.
  4. Consent Calendar
    Agenda items deemed noncontroversial by the Chair of the Divisional Assembly, in consultation with the Senate Cabinet, may be placed on a Consent Calendar under Special Orders. Approval of all business on the Consent Calendar requires a single unanimous vote. At the request of any Divisional Assembly member, any Consent Calendar item may be extracted for consideration under “New Business” later in the agenda.

Bylaw 160. Minutes of a Meeting

(Am 5 Jun 03)

  1. Within thirty (30) calendar days of instruction after each meeting of the Division or the Divisional Assembly copies of the minutes shall be mailed to the offices of the other Divisions, to the Secretary of the Assembly of the Academic Senate, and to the members of the University Committee on Rules and Jurisdiction. (CC SBL 120B)
  2. When the minutes are distributed in accordance with IBL 160 (A), they will be posted simultaneously on the website of the Division and every member of the Division will be notified of this posting electronically.

Bylaw 165. Procedures Governing Meetings of the Divisional Assembly

(Am 5 Jun 03)

  1. Quorum
    A quorum shall consist of forty (40) percent of voting members of the Divisional Assembly.
  2. Voting Privilege
    Except as specified below in (C), all members of the Academic Senate and of the University community shall have the privilege of attendance and the privilege of the floor at meetings of the Divisional Senate Assembly, but only members of the Divisional Senate Assembly may make or second motions or vote. However, the Chair (or the designated representative) of a council or committee (standing or special) of the Division may move or second actions on reports of that committee.
  3. Executive Session
    On vote of two-thirds of the members of the Divisional Senate Assembly present and voting, an Executive Session can be declared at which only members of the Academic Senate can be present.
  4. Seating
    Provision shall be made for a separate section for seating members of the Assembly, usually the first rows of the meeting hall.
  5. Roll Calls
    At each regular, special, or emergency meeting of the Divisional Senate Assembly a roll call of its members is the first and last order of business, and attendance, as recorded in either roll call, is entered in the minutes.
  6. Roll Call Vote
    Roll Call vote on any issue must be taken on request of twenty (20) percent of the Divisional Senate Assembly members present.

Bylaw 170. Rules of Order

(Am 5 Jun 03)

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the meetings of the Division and the Divisional Assembly when not in conflict with the Bylaws of the Division.


Bylaw 175. Modification of Legislation

(Am 5 Jun 03)

The term legislation comprises only the Bylaws and the Regulations of the Academic Senate and its agencies. Legislative action by the Division or the Divisional Senate Assembly, including the amendment of these Bylaws and the addition to, the repeal or amendment of, the Regulations of the Irvine Division shall be effected as follows:

  1. Bylaws
    The Bylaws may be amended by a two-thirds majority of the votes cast by the Division or the Divisional Senate Assembly members present and voting or by ballot of the Division in accord with IBL 190. Results of the review of the amendment by the committees of the Senate shall be reported to all members of the Division in the call to the Division or the Divisional Senate Assembly meeting at which the amendment is to be considered. If an amendment is introduced at a meeting of the Division or Divisional Assembly, it must be reviewed by the Cabinet and any other committees of the Senate deemed appropriate by the Chair of the Division, and be reported in the call to the next regular Divisional Senate Assembly meeting. All proposed amendments presented to the Division or the Divisional Senate Assembly for action shall be accompanied by a statement of the purpose and effect of the proposal, including the text of the Bylaws as amended. All legislation becomes effective thirty (30) calendar days after the distribution of the minutes of the meeting at which it was enacted, unless an alternate date of implementation is approved by two-thirds of the Division or the Divisional Senate Assembly present and voting. (Am 7 May 98) (CC 1 May 04)
  2. Regulations
    The Regulations of the Irvine Division may be added to, amended, or repealed by a majority vote of all Division or Divisional Senate Assembly members present and voting or by ballot of the Division. Results of the review of the amendment by the committees of the Senate shall be reported to the Division in the call to the Division or the Divisional Senate Assembly meeting at which the regulation is to be considered, or in a report to voting members of the Division accompanying a mail ballot, and shall include a statement of the purpose and effect of the proposed change, together with the text of the proposed regulations. If a regulation is introduced at a meeting of the Divisional Senate Assembly, it must be reviewed by the Cabinet and any other committees of the Senate deemed appropriate by the Chair of the Division, and be reported in the call to the next regular Divisional Senate Assembly meeting. All legislation becomes effective thirty (30) calendar days after the distribution of the minutes of the meeting at which it was enacted, unless an alternate date of implementation is approved by two thirds of the Division or the Divisional Senate Assembly present and voting. (Am 7 May 98) (CC 1 May 04)

Section 2: Selection of Divisional Officers and Standing Committees

Bylaw 180. Selection of Divisional Officers

(Am 5 Jun 03)

  1. A Chair Elect-Secretary of the Division shall be elected annually in March by the Division.
  2. The Committee on Committees shall circulate to all members of the Irvine Division its slate of nominees for Chair Elect-Secretary of the Division not less than thirty (30) calendar days prior to the scheduled date of the election.
  3. The slate shall consist of at least two candidates nominated by the Committee on Committees. Additional candidates for Chair Elect-Secretary can be nominated by a petition signed by at least fifty (50) members of the Irvine Division and submitted to the Committee on Committees within ten (10) days of instruction after the Committee on Committees announces the initial slate of nominees. Any such petition must be accompanied by a certification of acceptance by the person thus nominated.
  4. All nominees for Chair Elect-Secretary shall prepare a statement listing their current and previous University appointments and their prior Academic Senate service. All candidates shall be invited to prepare an additional statement of goals and objectives for their period of service as Chair Elect-Secretary and Chair. These statements shall be circulated to all members of the Division in preparation for the election of the Chair Elect-Secretary.

Bylaw 181: Selection of the Council on Academic Personnel

(En 5 Jun 03) (Am 13 Jan 09) (Am 15 Dec 11)

  1. The Council on Academic Personnel shall normally be elected on an annual basis in March by the Division from a slate of at least two candidates for each open position nominated by the Committee on Committees. Two exceptions to this process are fully detailed below.
    1. An unopposed candidate is properly elected if more “yes” votes than “no” votes are received. However, the School will be informed 90 days before election that there is only one person running. Throughout this bylaw, if pertaining to the at-large member, “School” shall refer to the smaller units.
    2. Members of CAP who must cease their participation for any reason shall be replaced. If the remainder of the term is 12 months or less, COC shall appoint a Senate member from that School to complete the term who has previous academic personnel experience, such as a former CAP member, former Dean, former Chair, or a faculty member who has chaired departmental subcommittees on personnel actions. If the vacancy occurs after the normal March elections for a seat in that School that was to become vacant in September, then the elected representative shall be asked to fill the vacancy and start the normal term earlier. If the new member is unable to begin the term earlier and someone with relevant personnel experience cannot be found, a Senate member from the School shall be appointed by COC. If the remaining term is longer than 12 months, the Senate shall add the seat to the list of vacancies for the March election, if there is time, or hold a special election and COC shall determine two Senate members from that School to run for the remainder of the term. The term length shall retain the appropriate stagger of terms between Schools.

  2. The Committee on Committees shall circulate to all members of the Irvine Division its slate of nominees for any vacancy on the Council on Academic Personnel not less than thirty (30) calendar days prior to the scheduled date of the election.
  3. Additional nominations for the Council on Academic Personnel to represent a given Faculty of the Division can be made by a petition signed by at least ten (10) members of that Faculty and submitted to the Committee on Committees within ten (10) days of instruction after the Committee on Committees announces the initial slate of nominees. Any such petition must be accompanied by a certification of acceptance by the person thus nominated.

Bylaw 182: Selection of the Committee on Committees

(En 5 Jun 03)

  1. The Committee on Committees shall be elected annually in March by the Division from a slate of at least two candidates nominated by the Committee on Committees for each open position.
  2. The Committee on Committees shall circulate to all members of the Irvine Division its slate of nominees for any vacancy on the Committee on Committees not less than thirty (30) calendar days prior to the scheduled date of the election. No current member of the Committee may be nominated for a consecutive term.
  3. Additional nominations for the Committee on Committees to represent a given Faculty of the Division can be made by a petition signed by at least ten (10) members of that Faculty and submitted to the Committee on Committees within ten (10) days of instruction after the Committee on Committees announces the initial slate of nominees. Any such petition must be accompanied by a certification of acceptance by the person thus nominated.

Bylaw 183: Selection of Other Standing Committees

(En 5 Jun 03)

  1. Members of all other Standing Committees of the Division, as named in IBL 48 through 140, shall be appointed by the Committee on Committees.
  2. Not less than thirty (30) calendar days prior to the scheduled date of the annual election, the Committee on Committees shall circulate to all members of the Irvine Division its slate of appointees to fill vacancies on appointed Standing Committees for the forthcoming academic year.
  3. Candidates to fill vacancies on appointed Standing Committees in addition to those named in the slate announced by the Committee on Committees can be nominated by a petition signed by at least twenty (20) members of the Irvine Division and submitted to the Committee on Committees within ten (10) days of instruction after the Committee on Committees announces its slate of appointees. Such petitions must name the committee for which the candidate is nominated and must be accompanied by a certification of acceptance by the person thus nominated.
  4. An election shall be held to select members of any Standing Committee for which a candidate or candidates have been nominated by petition. Members shall be elected from a list of candidate which includes the slate of appointees named by the Committee on Committees and any candidates nominated by petition. This election shall be conducted concurrently with the annual election to select the Chair Elect-Secretary, new members of the Committee on Committees, and new members of the Council on Academic Personnel.

Bylaw 185. Ballots

(Am 13 Feb 03)

  1. Chair Elect-Secretary Ballot Format
    The ballot shall be accompanied by statements prepared by each candidate for Chair Elect-Secretary listing their current and previous University appointments and their prior Divisional Academic Senate service. All candidates will be invited to prepare an additional statement of goals and objectives for their period of service as Chair Elect-Secretary and Chair. These statements will be circulated to all members of the Division in preparation for the election of the Chair Elect-Secretary.
  2. Standing Committee Ballot Format
    The ballot shall identify nominees and continuing members of the standing committees by academic rank and departmental affiliation, and shall list the previous Divisional Academic Senate service of the nominees.
  3. Distribution
    Ballots shall be distributed by the Chair Elect-Secretary to all voting members of the Division on or before March 1 and must be received by the Chair Elect-Secretary by March 15. (CC 6 May 86) (Am 3 Dec 98). If the election is by electronic means, each voter receives access to a secure, web-based voting system. The system shall be designed to protect the voter’s identity and to maintain the validity of the process. If the election is by mail ballot, each ballot must be marked and signed as required by Senate Bylaw 95.
  4. Plurality Vote
    Candidates receiving the highest plurality of votes in accordance with the number of positions to be filled are elected.
  5. Certification
    The Chair E Add Formlect-Secretary shall be responsible for counting the ballots and certifying the results. In the event of a tie vote, the Chair Elect-Secretary shall determine the outcome by lot. The results of the elections shall be announced to all members of the Division electronically and at the next regular meeting of the Divisional Senate Assembly.

Bylaw 190. Ballots of the Division on Matters Other Than Elections

(Am 5 Jun 03)

Procedures for balloting on matters other than elections are governed by Senate Bylaw 340 and the following provisions:

  1. Ballot by Majority Vote
    Any measure may be put to a ballot by majority vote of the members present and voting at a meeting of the Divisional Senate Assembly. The date for receipt of the ballot may be set by vote of the members present, or may be left to the decision of the Chair Elect-Secretary, except that it must be not less than eight (8) nor more than twenty-five (25) days of instruction after the meeting. At least five days before the date set for receipt of ballots, the Chair Elect-Secretary shall prepare and send to each voting member of the Division a ballot containing all appropriate texts and a brief summary of such arguments as have been submitted up to three days before the mailing. All ballots received by the specified date shall be delivered to the Chair Elect-Secretary, who shall be responsible for certifying the results and reporting the number of votes at the next regular meeting of the Divisional Senate Assembly, or earlier if so instructed by the Chair or the Cabinet.
  2. Special Ballot by Petition
    Any resolution or legislation considered by the Divisional Senate Assembly or the Division, and not already subject to reconsideration by a ballot, may be submitted for reconsideration by a special ballot of the Division on the written petition of seven (7) percent of the Senate membership, provided such petition is filed with the Chair Elect-Secretary within ten (10) days of instruction after the date of distributing the minutes at which a specific action was taken. The Chair of the Division shall solicit appropriate arguments pro and con to be included, if available, with the special ballot and, in the case of proposed legislation, the recommendation of the Senate Cabinet shall accompany the ballot. Distribution of the special ballot, voting, and counting shall be left to the decision of the Chair Elect-Secretary, except that the date for the return of the special ballot must not be less than eight (8) nor more than twenty-five (25) days of instruction after the petition for the special ballot is received by the Chair Elect-Secretary. The report on the balloting shall be made to the Division in the call to the next Divisional Senate Assembly meeting, or earlier if so instructed by the Chair or the Cabinet.

Bylaw 195. Return of Ballots and Petitions

(Am 5 Jun 03)

Dates stipulated in these Bylaws for the return of ballots and petitions shall, if return is by campus mail, be understood to extend to the first campus mail delivery following the established and/or published dates.


Section 3: General Procedures

Bylaw 200. Definitions

(En 3 Jun 03)

Agency: Any Council, Committee, Faculty, or Board constituted by the Senate.

Board: An independently constituted Senate Agency, organized for a specific purpose, and reporting to one of the Senate Councils.

Bylaws: Statements of authority, membership, powers, duties, and organization that guide the Senate’s business.

Code: The Code of the Irvine Academic Senate comprises the Manual of the Academic Senate and the Manual of the Irvine Division.

Committee: Defined as the Senate Cabinet, Standing Committees, and Special Committees. See Irvine Bylaw 35A.

Division: The members of the Irvine Division of the UC Academic Senate as a whole. See Irvine Bylaws 20 and 155.

Divisional Senate Assembly: The legislative body of the Irvine Divisional Senate, with members elected or appointed to serve as representatives of the Division. See Irvine Bylaw 26.

Mail: Any documents distributed by electronic means or by paper copy.

Memorial: A declaration or petition addressed to The Regents or to the President.

Manual: The document that contains the Bylaws, Regulations, and Appendices, and Legislative Rulings of the Senate.

Regulations: Means by which Bylaws are applied to Senate business such as admissions and degree requirements. Irvine Regulations may not modify or conflict with Senate Bylaws and Regulations.

Subcommittee: A subdivision of a Council or committee, organized for a specific purpose, whose Chair is a member of the parent Council.

(end)

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