Part II – Regulations of the Irvine Division

Chapter I: General Requirements

Section 1: Admissions, Registration, and Instruction

Regulation 305. Admissions (Undergraduate)

Students must be officially admitted to the Irvine campus before they may register and enroll in classes.


Regulation 310. Admissions (Graduate)

  1. Conditions
    Normally, only applicants working toward a higher degree can be admitted, with the exception of those working for California Teaching Credentials and other special non-degree programs approved by the Graduate Council. Students who do not desire to become candidates for higher degrees must meet the same admission requirements as those who are prospective candidates for degrees.
  2. Academic Requirement
    Applicants must hold either a Bachelor’s degree or an acceptable equivalent.
  3. Scholastic Evaluation
    The pertinent academic unit and the Dean of the Graduate Division evaluate applications for admission in terms of scholastic qualifications and formal preparation for the graduate field of study, with specific reference to the previous college record, letters of recommendation, portfolios, the results of the Graduate Record Examination or Graduate Management Admissions Test, and other indicators of potential for graduate work.
  4. Grade Point Average
    A grade point average of 3.0 (B) or better is normally required.

Regulation 315. Registration Required for Credit (SR 540)

Credit toward a University degree may be earned only for work or examinations for which a student has registered. Such registration requires prior approval by the Faculty concerned, but the appropriate Graduate Council may grant exceptions to persons seeking higher degrees. With the approval of the appropriate Faculty or, for first-year unaffiliated students, of the Faculty Board for Unaffiliated Students, under written petition a student in good standing who is enrolled in a limited amount of regular class work may undertake certain matriculation or University examinations for advanced standing.


Regulation 320. Simultaneous Registration

IR 320. was rescinded at the October 1, 1998 Divisional Senate Assembly meeting.


Regulation 325. Registration in Special Studies Courses (Undergraduate) (SR 546)

Registration in special studies courses for undergraduates must be approved by the Chair (or equivalent) of each academic unit concerned. This approval must be based upon a written proposal submitted to the Chair (or equivalent). (See Appendix VII)


Regulation 330. Continuous Registration (Graduate)

A Graduate Division student in good standing must register for each regular academic session until all requirements for an advanced degree or credential have been fulfilled unless a formal leave of absence has been granted or a petition to pay the Filing Fee in lieu of registration has been approved by the Dean of the Graduate Division.

NOTE: University policy states that a graduate student who does not satisfy the continuous registration requirements is presumed to have withdrawn from the University.


Regulation 335. Academic Residence Defined (Graduate) (SR 688)

Candidates for higher degrees are regarded as students in residence in a regular quarter only if they are actually attending University exercises amounting to at least one upper division or graduate course of four units or more, or four units of upper division and/or graduate work; or, in a six-week summer session, to at least two units of similar work; or, in an eight-week summer session, to at least the equivalent of four units of work in a regular quarter.


Regulation 340. Instruction Conditions (SR 542)

No student may enter upon any organized instructional activity until the student has registered and enrollment has been approved by the appropriate study list authority. No student may begin or continue a course if the officer of instruction in charge considers the student unqualified by lack of preparation. Late registration may not be used to justify inadequate performance in a course.


Section 2: Grades and Credit

Regulation A345. Grading

(Am 28 Nov 84)(Am 13 April 89)(Am 18 Mar 10)(Am 3 Jun 10)

  1. Available Grades
    The work of all students in the Irvine Division shall be reported in the following grades:

    1. Passing: A+ (extraordinary), A, A-(excellent); B+, B, B(good); C+, C, C- (fair); P (passed); D+, D, D- (barely passing); S (satisfactory [graduate only]);
    2. Not Passing: F (failure); NP (not passed); U (unsatisfactory [graduate only]);
    3. Undetermined: I (incomplete).
  2. Grade Points

    Grade points per unit shall be assigned by the Registrar as follows: A:4, B:3, C:2, D:1, F and I:O. Minus grades carry three-tenths of a grade point less per unit, and plus grades (with the exception of the A+) carry three-tenths of a grade point more per unit than un suffixed grades. Faculty are instructed to use the A+ grade only for truly extraordinary performance. (Am 13 April 89)
  3. Correction of Grades
    All grades except Incomplete are final when filed by an instructor in end-of-quarter course reports. However, the correction of a clerical or procedural error may be authorized as the Division directs. (See IR A365.) No change of grade may be made on the basis of reassessment of the quality of a student’s work. No term grade except Incomplete may be revised by reexamination except as provided in IR A365.
  4. Course Repetition (Undergraduate)
    Repetition of courses not authorized by the Committee on Courses to be taken more than once for credit is subject to the following:

    1. Conditions (Undergraduate)
      Students may repeat only those courses in which they received a grade of C-, D+, D, D-, F, NP. All courses which were originally taken for a letter grade must be repeated for a letter grade. Courses originally taken on the P/NP basis may be repeated for a P/NP or for a letter grade if the course is so offered. (Am 28 Nov 84)(Am 18 Mar 10)
    2. Approval
      Repetition of a course more than once requires approval in all instances of the School (or equivalent) in which the student is enrolled.
    3. Degree Credit
      Degree credit for a course will be given only once; but the grade assigned at each enrollment shall be permanently recorded.
    4. Grade Point Average (Undergraduate)
      In computing the grade point average of undergraduates who repeat courses in which they received a grade of C-, D+, D, D-, F, or NP (if repeated for a letter grade), only the most recently earned grades and grade points shall be used for the first 16 units repeated. In the case of further repetitions, the grade point average shall be based on all grades assigned and total units attempted. (Am 28 Nov 84)
  5. Course Repetition (Graduate)
    A graduate student may repeat only once a course in which a grade below B or a grade of U was received, subject to IR A345 (D)(2-3). Only the most recently earned grades shall be used in computing the student’s grade point average for the first eight units of repeated Graduate Studies work; thereafter both the earlier and later grades will be used.
  6. Incomplete Grade (I) Undergraduate (Am 18 Mar 10)(Am 3 Jun 10)
    1. Conditions and Definition
      The grade Incomplete is assigned when a student’s work is of passing quality but is incomplete for good cause. The I grade may be replaced by a permanent grade provided the student completes the course work in a way authorized by the instructor and within the time limits expressed. Incomplete grades shall not be used for a student who is doing failing work, who has not made prior arrangements for the Incomplete with the instructor, or who fails to establish good cause. (Am 28 Nov 84)(Am 18 Mar 10)
    2. Time Limits
      1. Registered Students
        The grade Incomplete may only be replaced by another grade or notation of extension subject to the following: The student must complete the coursework within the period set by the instructor, or within 12 months following the quarter in which the grade Incomplete was originally awarded, or prior to the end of the quarter immediately preceding award of the degree, whichever comes first (Instructors are not obligated to allow the maximum time period). (Am 18 Mar 10)
      2. Formerly Registered Students
        For students not currently enrolled, the Incomplete grade may be replaced by another grade or notation of extension subject to the following: 1) they have a maximum of 12 months following the quarter in which the grade Incomplete was originally awarded; however, 2) in exceptional individual cases involving the student’s prolonged inability to pursue a course of studies, extensions of up to two additional years may be granted by the instructor with the approval of the Dean of the unit offering the course; further, 3) students must petition for such an extension within 12 months following award of the grade Incomplete. (Am 18 Mar 10)
    3. Grade Point Average
      During the time allowed for replacing an I grade (as stated in (2) above), I grades will not be used in computation of a student’s grade point average. However, if the incomplete course work is not completed in the manner authorized by the instructor and within the time limits stated above, the I grade shall automatically be replaced with a grade of F, NP, or U, as appropriate, and will be used in computation of the student’s grade point average.(Am 18 Mar 10)
  7. Incomplete Grade (I) Graduate
    1. Conditions
      The grade Incomplete may be assigned when a student’s work is of passing quality but is incomplete for good cause. The I grade may be replaced by a passing grade and receive unit credit provided the student completes the work of the course in a way authorized by the instructor. (Am 28 Nov 84)
    2. Time Limits
      1. Registered Students

        The grade incomplete may only be replaced by another grade or notation subject to the following:

        1. The action must be taken prior to the end of the third quarter following the quarter in which the grade Incomplete was originally awarded, or prior to the end of the quarter immediately preceding award of the degree, whichever comes first (instructors, however, are not obligated to allow the maximum time period).
        2. Only quarters in which a student is enrolled will be counted in determining the time after which the grade Incomplete can no longer be replaced.
      2. Formerly Registered Students

        Students not currently enrolled may replace the grade Incomplete by another grade or notation subject to the following:

        1. they have a maximum of one calendar year in which to replace the grade Incomplete; however,
        2. in exceptional individual cases involving the student’s prolonged inability to pursue a course of studies, extensions of up to two additional years may be granted by the instructor with the approval of the Dean of the unit offering the course; further,/
        3. students must petition for such an extension within one calendar year following award of the grade Incomplete.
    3. Grade Point Average
      Until graduation the grade of Incomplete shall not itself be calculated in the student’s grade point average. However, at graduation, courses graded I must be treated as courses attempted in computation of the student’s grade point average in assessing a student’s satisfaction of Irvine Regulation A525. This computation affects neither the grade point average on the student’s permanent record nor the appearance of the I grade on the student’s permanent record.
  8. Transcript Notations
    1. The Notation In Progress (IP)
      In the Irvine Division, for a course extending over more than one quarter where the evaluation of a student’s performance is deferred until the end of the final quarter, provisional grades of In Progress (IP) shall be assigned in the intervening quarters. The provisional grades shall be replaced by the final grade if the student completes the full sequence. If a student who was assigned the provisional notation IP for one or several quarters of a course sequence fails to complete the sequence, the instructor may assign a final grade and request the Registrar to replace the IP with that final grade on the permanent record. In the event that no action is taken to replace the IP with a final grade, the IP will be changed to an I at the end of the third quarter following the quarter in which it was originally assigned or at the end of the quarter immediately preceding award of the degree, whichever comes first. Incomplete grades which arise in this manner may not be replaced by another grade or notation. Only quarters in which a student is enrolled will be counted in determining the time at which an IP is changed to an I. Courses annotated IP carry no grade points and shall not be included in any calculation of the student’s grade point average.
    2. The Notation No Report (NR)
      The notation NR shall be made on a student’s permanent record when the student’s name was on the official class roster but the instructor turned in no grade for the student. The notation NR may be removed from the student’s record by the action of the instructor of the course, providing that a clerical or procedural error has occurred. Depending on the circumstances, the instructor may request the Registrar to change the NR to a grade, including Incomplete, or the instructor may request that the NR be changed to a W. If no action is taken to remove the NR from the permanent record, the NR will be changed to an F or NP at the end of the first quarter following the quarter in which it was originally assigned or at the end of the quarter immediately preceding award of the degree, whichever comes first. Only quarters in which a student is enrolled will be counted in determining the time at which an NR becomes an F or NP. Courses annotated NR carry no grade points and shall not be included in any calculation of the student’s grade point average. (Am 28 Nov 84)
  9. Grading for the School of Law
    The School of Law shall develop their own grading codes for their respective professional programs and these programs are therefore excepted from the provisions of this grading code. (Am 3 Dec 10)

Regulation A350. The Passed/Not Passed Option (P/NP)

  1. Conditions (Undergraduate)
    1. Credit and Grade
      Under such regulations as the Division may determine, a student in good standing is authorized to undertake up to an average of four units per quarter on a Passed/Not Passed basis (see exception in (3) below). A grade of Passed shall be awarded only for work which would otherwise receive a grade of C (2.0) or better. Units thus earned shall be counted in satisfaction of degree requirements, but such courses shall be disregarded in determining a student’s grade point average.
    2. Passed/Not Passed Only Courses
      With the approval of the Committee on Courses, academic units may designate undergraduate courses to be graded Passed/Not Passed Only. Approval will be given only when the unit demonstrates that it is educationally necessary for the course to be graded Passed/Not Passed Only. These Passed/Not Passed Only courses will be marked on the student’s transcripts.
    3. Passed/Not Passed Exceptions
      In addition to the courses authorized in (1), candidates for the Bachelor’s degree may undertake 12 units in courses that are designated Passed/Not Passed Only by an academic unit.
  2. Credit Restriction (Graduate)
    Graduate students may take one course per quarter on a Passed/Not Passed basis. These courses may not be applied toward degree requirements.
  3. Passed/Not Passed Notification
    Students must notify the Registrar at the time of enrollment in classes of their intention to take a course under the Passed/Not Passed option. Changes to or from Passed/Not Passed can be made after the tenth day of instruction in each quarter only with the approval of the appropriate dean (or equivalent).
  4. Passed/Not Passed and Academic Probation
    A student on academic probation may not enroll in a course on a Passed/ Not Passed basis unless the course is offered on that basis only.
  5. Passed/Not Passed (Graduation and Major Requirements)
    Courses taken under the Passed/Not Passed option may count toward the 180-unit requirement for graduation and toward all breadth requirements. With the exception of courses offered Passed/Not Passed Only, courses taken Passed/Not Passed may not be used to satisfy specific course requirements of academic units, unless authorized by the appropriate dean (or equivalent).

Regulation 355. Satisfactory and Unsatisfactory Grades

With the approval of the Graduate Council certain work of graduate students as hereinafter specified may be reported in terms of the grades S (satisfactory) and U (unsatisfactory). The grade S shall be defined as equivalent to a grade of B (3.0) or better. No credit will be allowed for work graded U.

  1. Provisional Grades
    The grades S or U may be assigned provisionally in each but the last quarter of a graduate course extending over more than one quarter. In the last quarter the letter grades assigned in accordance with IR A345 may replace such provisional grades.
  2. Authority
    With the consent of the departments (or equivalents) involved, individual study and research or other individual graduate work undertaken by a graduate student may be evaluated by means of the grades S or U.
  3. Credit
    When a grade of S or U has been assigned on a provisional basis in accordance with IR 355(A) and the student does not complete all quarters of the course sequence, the instructor may assign a final letter grade or the grade of I to replace the S or U, or let the grade of S or U stand as a final grade.
  4. Other Courses
    With the specific approval of the Graduate Council, other graduate courses may be graded on an S/U basis provided that students enrolled in such graduate courses receive a grade of S, U, or I, and undergraduates, a grade of P or NP.

Regulation 360. Credit by Examination (SR 620)

  1. Authorization
    Credit by examination may be earned only in accordance with general policies established by the Committee on Courses. The deans (or equivalents) of the several schools, colleges (or academic units) shall have the power to approve or reject any application for the examination.
  2. Procedure
    1. Instructor’s Authority and Responsibility–Instructors retain the prerogative (a) to decide whether they will serve as examiners, (b) to determine the form such an examination may take, and (c) to stipulate whether grades will be reported as Passed/Not Passed or as letter grades. It is the instructors’ responsibility to state their decision on these matters and the students’ responsibility to obtain this information before an examination for course credit is approved.
    2. Conditions–Students may take the examination for a particular course only once. After receiving the grade, students may accept it or reject it. If they are not satisfied with the grade they receive on the examination, they may choose not to receive credit or a grade. If students do choose to accept the results of the examination, grades and grade points will be entered on their records in the same manner as regular courses of instruction.
    3. Approval–To take an examination for course credit, students must petition the dean (or equivalent) of the school (or equivalent) offering the course.

Regulation A365. Change of Grade

  1. Authorization (Am 5 April 2007)
    1. Clerical or Procedural Error
      The Registrar is authorized to change a final grade upon written request of an instructor provided a clerical or procedural error is the reason for the change.
      NOTE: Variance denied by Systemwide
    2. Grievance Redress

      The Divisional Chair of the Academic Senate is authorized to direct the Registrar to change a final grade according to the provisions of (a) Student Academic Grievance Procedures Relating to Non Discrimination 1.26 (see Appendix II), or (b) Irvine Regulation A365(B).
  2. Procedure
    1. Grade Revision
      If the Academic Grievance Panel determines in its judgment that a grade was assigned based on discrimination for reasons of race, color, religion, marital status, national origin, sex, or within the limits imposed by law or University regulations, because of age or citizenship, it shall, after examining available records and consulting with appropriate faculty members: (a) determine an appropriate new grade; or (b) allow the student to drop the course without penalty; or (c) award a grade of “Pass” or “Satisfactory.”
    2. Disposition
      The ad hoc hearing subcommittee of the Academic Grievance Panel shall report its decision to the Divisional Chair if a change of grade is to be made. (See Irvine Regulation A365(A)(3).)

Regulation 370. Credit Assignment (SR 762)

No student, by performing additional work, may receive upper division credit for a lower division course or graduate credit for an upper division course.


Regulation 375. Special Studies Credit Limitation (Undergraduate) (SR 764)

(Repealed 3 Jun 10)

Repealed in conformation with the repeal of Senate Regulation 764.


Section 3: Scholarship Regulations

Regulation 380. Undergraduate Classification

The designations “freshman,” “sophomore,” “junior,” and “senior” shall be made as follows: freshman, 44.9 units or less; sophomore, 45 units completed; junior, 90 units completed; senior, 135 units completed. The term “a year’s work” is interpreted to be 45 units.


Regulation A385. Normal Progress Requirement (Undergraduate)

Regular undergraduate students will become subject to probation or to disqualification from further registration in the University if they fail to make normal progress toward the baccalaureate degree, if they fail to declare a major by the time they reach junior status (90 units excluding college work completed prior to high school graduation), or after declaring a major, if they fail to follow the program of study required by the academic unit of their major. Students who have selected undeclared status within a school may be subject to probation or to disqualification if they fail to follow a program of study leading to completion of lower-division School requirements.

  1. Normal progress for all regular undergraduate students is defined in the following table, in terms of quarter units completed at the end of quarters enrolled.

    Quarter Normal Progress Subject to Probation Subject to Disqualification
    1  12 – 15 8 – 11 7
    2 24 – 30 16 – 23 15
    3 36 – 45 24 – 35 23
    4 50 – 60 40 – 49 39
    5 65 – 75 56 – 64 55
    6 80 – 90 72 – 79 71
    7 96 – 105 89 – 95 88
    8 112 – 120 106 – 111 105
    9 128 – 135 124 – 127 123
    10 145 – 150 142 – 144 141
    11 162 – 165 160 – 161 159
    12 180 –

    Note: A new definition of normal progress was approved at the Divisional Senate Assembly meeting on November 4, 2004. A change in the quarterly units, as listed in the following table, will become effective Fall Quarter 2005.

    Quarter Normal Progress Subject to Probation Subject to Disqualification
    1 12 – 15 8 – 11 7
    2 26 – 30 18 – 25 17
    3 41 – 45 27 – 40 26
    4 56 – 60 41 – 55 40
    5 71 – 75 56 – 70 55
    6 86 – 90 72 – 85 71
    7 101 – 105 88 – 100 87
    8 116 – 120 105 – 115 104
    9 132 – 135 124 – 131 123
    10 148 – 150 141 – 147 140
    11 164 – 165 159 – 163 158
    12 180 –
  2. Status Determination
    1. ndeclared students who have completed the number of units specified in the given quarter of their enrollment, as shown in the table above, and are following a course of study prescribed by their School are making “Normal Progress.”
    2. Students who have declared a major must follow the program of study required for their major, as well as complete the units specified in the given quarter of their enrollment, as shown in the table above, in order to make “Normal Progress.” Students must declare a major by the time they reach junior status (90 units excluding college work completed prior to high school graduation).
    3. Students who fail to make Normal Progress as defined in (1) or (2) above are subject to being placed on probation by the faculty of their academic unit or its designated agent, or for first-year undecided/undeclared students, by the Faculty Board for Undecided/Undeclared Students or its designated agent.
  3. Disqualification
    Students who have completed two consecutive quarters on academic probation without having achieved at the end of that period at least the normal rate of progress specified under (A) and (B) are subject to disqualification.
  4. Advanced Standing Status

    For purposes of calculating “Normal Progress,” “Subject to Probation,” and “Subject to Disqualification,” students admitted to the University with advanced standing will be classified with respect to quarter of enrollment at entrance in accordance with the following table:

    Quarter at Entrance Advanced Standing
    Quarter Units at Entrance
    1 0-14
    2 15-29
    3 30-44
    4 45-59
    5 60-74
    6 75-89
    7 90-114
    8 105-119
    9 120-134
    10 135-149
  5. Units Not Allowed
    Units earned under the following three circumstances are not to be counted toward determination of the quarter at entrance under (D) above: 1) Advanced Placement Examination; 2) College Level Examination; 3) concurrent enrollment in college courses while in high school.
  6. Access UCI: Concurrent Enrollment (En 5 April 2007)
    UCI students will have the units and grade points of courses taken through Access UCI transferred to their record when they have been admitted or readmitted to regular student status. (Variance to SR 810 A.) Units taken through Access UCI will not be counted towards determination of Advanced Standing Quarter Units at Entrance if they are taken under the circumstances cited in sub-section (E).
  7. Advanced Standing Authority (SRs 612 and 630)
    The quarter of enrollment at entrance of students (including baccalaureate degree candidates who already hold a baccalaureate degree) seeking admission to the University with 150 or more advanced standing units will be determined by the Faculty offering the curriculum in which such students seek to enroll. This determination will be made consistent with the program required for such students to obtain the desired degree and with University residence requirements.
  8. Declaration of a Major
    For purposes of this regulation a student will be understood to have declared a major when he or she has been formally accepted by the Faculty of a degree-granting program or its designated agent to pursue a defined course of study leading to a baccalaureate degree.
  9. Graduation
    All undergraduate students are expected to graduate when they have completed the baccalaureate requirements of their declared major or majors.

Regulation 386. Credit Hour Unit Limit (Undergraduate)

(En 2 June 2011)

A maximum of 216 units is permitted for all students in non‐Engineering majors after their 12th quarter of study at UCI. For students in Engineering majors, the maximum number may not exceed 236 units after their 12th quarter of study at UCI. Students with Advanced Placement (AP) or International Baccalaureate (IB) credit may exceed the unit maximum by the amount of that credit.

After completing the maximum number of units, a student may not normally continue his/her enrollment. Students wishing to exceed their unit or quarter maximums, including students pursuing multiple majors, may petition the associate deans of the impacted units (or their delegates) to continue work required to complete their degree.

Full‐time transfer students admitted at the junior level are allowed no more than the equivalent of 9 quarters (10 quarters for Engineering majors), regardless of units.

Individual schools may impose additional requirements.

The maximum number of units or quarters does not include units completed at another institution prior to matriculation. After matriculation, work completed over the summer at any institution counts towards the specified unit limit but not the specified quarter count.

Effective for students who matriculate Fall 2011.


Regulation 390. Minimum Grade Requirement in the Major (Undergraduate)

  1. Minimum Standards
    Candidates for the undergraduate baccalaureate must attain at least a C (2.0) average in all of the courses required in the major program and at least a C (2.0) average in the upper-division courses required in the major program. Higher averages than this may be required only in Honors Programs.
  2. Denial of Major Program Privilege
    Students who fail to attain a C (2.0) average in courses required in the major program may, at the option of the major unit, be denied the privilege of pursuing a major program in that unit.

    Notes on Minimum Grade Requirement:

    1. The wording “the courses required in the major program” is understood to include only the courses required for the major and offered by the program of the student’s major (or programs in the case of an interdisciplinary or interdepartmental major). A major can include additional courses required for the major in this set with the approval of CEP. In these cases, the list of required classes counted in the averages in (A) must be published in the catalogue with the requirements for the major. (AM 3 April 03)
    2. All the courses that are listed in the Catalog as required for the major and are offered by the same department or program (or programs in the case of an interdisciplinary or interdepartmental major) will be automatically counted without exception, and the academic unit cannot exclude any required course in this category from the GPA computation for IR 390.(AM 3 April 03)
    3. The GPA will be computed every quarter, and students may be denied the privilege of pursuing a major program before the beginning of the following quarter. Academic units must establish procedures for notifying students who are denied continuance in major programs.

Regulation 395. Probation and Disqualification (Undergraduate) (SR 900)

  1. Minimum Provisions
    The following minimum provisions or their equivalents, as ratified by the Assembly, govern the scholastic status of undergraduate students as indicated in strictly internal University records (see SRs 782 and 902):

    1. Academic Probation–Undergraduate students are normally subject to academic probation (a) if at the end of any quarter their grade point average for that quarter, or their cumulative grade point average, is less than 2.0 (C average) computed on the total of all courses undertaken in the University (however, see Paragraph (D) below); or (b) by other provisions approved by the Assembly. (See IR 385)
    2. Academic Disqualification–Undergraduate students are subject to disqualification for further registration in the University (a) if at the end of any quarter their grade point average for that quarter is less than 1.5 (however, see Paragraph (D) below), or (b) if they have completed two consecutive quarters on academic probation without achieving a cumulative grade point average of 2.0 as provided above. (See IR 385)
    3. More Stringent Norms–Undergraduate students in particular academic units may be subject to more stringent norms with respect to academic probation or disqualification, but only on the basis of regulations adopted by a Division of the Senate and approved by the Assembly of the Academic Senate.
  2. Supervision and Continued Registration
    Undergraduate students on academic probation or subject thereto are under such supervision as the Faculty of their academic unit or, for first-year undecided/undeclared students, the Faculty Board for Undecided/Undeclared Students, may determine. Continued registration of undergraduate students subject to academic disqualification is at the discretion of the Faculty concerned, or its authorized agent or, for first-year undecided/undeclared students, the Faculty Board for Undecided/Undeclared Students or its authorized agent, and is subject to such conditions as that Faculty or Faculty Board may impose. (EC 27 Sept 01)
  3. Transfers
    To transfer from one campus of the University to another, or from one college, school (or academic unit) to another on the same campus, a student who has been academically disqualified or is on academic probation must obtain the approval of the Faculty, or its designated agent, to whose jurisdiction transfer is sought. Upon completion of the transfer the student is subject to the supervision specified in Paragraph (B).
  4. Grade Incomplete

    In relation to probation or disqualification, each Division may enact legislation governing the use of the grade Incomplete in the determination of a student’s scholastic status (see IR A345 (F)).
  5. Modifications
    Modifications of this regulation must be approved by the Assembly.

Regulation 400. Disqualification Appeals (Undergraduate)

The Faculty of undergraduate-degree-granting units and the Faculty Board for Undecided/Undeclared Students or their designated agents are authorized to place on academic probation or to academically disqualify students who fail to meet the minimum requirements for maintaining good academic standing. In order to ensure the rights of students subject to academic probation and disqualification as described in IR 385 and 395 to due process, Faculties of undergraduate-degree-granting units and the Faculty Board for Undecided/Undeclared Students shall establish policies characterized by careful and deliberate decision-making and that afford students who have been academically disqualified notice of inadequacies and consequences, the opportunity to improve where appropriate, and the opportunity to appear personally and contest the decision to disqualify with the Faculty or its designated agents. These policies shall guarantee that more than one Faculty member or agent participate in deliberations before a final decision is made in a contested case.


Regulation 405. Entries on Transcripts

  1. Unfavorable Notations (SR 902)
    Faculties, Graduate or other Councils, and their designated agents may not authorize the permanent entry of the terms “Subject to Academic Disqualification” and “Academic Probation” on official transcripts of record except as authorized by the Assembly in the case of designated professional schools. These terms shall be reserved for internal University use, except that a statement of the student’s current academic status shall accompany a transcript of record when the latter is sent outside the University (see D below). Designations of unsatisfactory scholastic status (see IR 395B) on transcripts are authorized only when a review of the performance of a student who has become academically deficient has resulted in final denial of registration for the next ensuing quarter by a Faculty, a Graduate, or other Council, or their agents.
  2. Authorized Variances

    On campuses having authorized variances from the grading system specified in SR 780, the scholarship requirements stated in (D) below shall be interpreted in terms of the approved equivalents specified in the legislation of the local Senate Division as ratified by the Assembly.
  3. Exceptions to Scholarship Regulations (Undergraduate)

    In the case of undergraduates, exceptions to these scholarship regulations and the approval or denial of registration as hereinafter provided may be authorized in individual instances (but) only by the Faculty concerned or by its designated agents. Annually the appropriate officer of each college (or academic unit) shall report to those Faculty concerned a summary of all actions taken under these regulations.
  4. Scholarship Standing
    Undergraduate students are in scholastic good standing if they are not subject to academic probation or disqualification as defined in IR 395. Transcripts of record transmitted to a person or agent outside the University shall be accompanied by a statement of the scholastic standing of the student on the date of the transcript or the date on which the student left the University.

Regulation 410. Undergraduate Honors (SR 640)

  1. Conditions
    Subject to the following conditions of paragraph (B), each Division may determine the criteria for the award of undergraduate honors at graduation, as well as honors to be announced after one or more terms of residence. Honors (at graduation, as well as quarterly) shall be posted on the student’s permanent record card and given appropriate public and individual notice. Departments, colleges, and schools are authorized to recommend for honors with the Bachelor’s degree those students who have satisfied the requirements for honors at graduation.
  2. Criteria
    The criteria both for quarterly honors and for honors at graduation must meet the following conditions:

    1. The criteria shall be consistent with the approved Divisional grading system provided for in Senate Regulation 778;
    2. The Senate committee charged with administering honors on each campus will establish minimum standards for the award of undergraduate honors and for honors at graduation;
    3. These minimum standards shall be incorporated in Divisional Regulations;
    4. The minimum standards shall take effect only after approval by the University Committee on Educational Policy and after presentation with that Committee’s recommendations in a Consent Calendar passed at a meeting of the Assembly of the Academic Senate. (Am 5 May 88)

Regulation 415. Honors at Graduation/Quarterly (Undergraduate)

(Am 7 June 07 effective spring 2008)

Each school or program (or equivalent) shall establish criteria for honors at graduation and quarterly honors subject to the following minimum standards and procedures approved by the Board on Undergraduate Scholarships, Honors, and Financial Aids.

  1. Honors at Graduation
    Each school or program (or equivalent) may award honors to no more than 12 percent of its graduating seniors who have completed at least 72 units in the University of California. Students enrolled in the Education Abroad Program meet the residence requirement as specified in Senate Regulation 630(D). The student’s cumulative record at the end of the final quarter should be the basis for consideration for awarding Latin Honors.  Normally no more than one percent shall be awarded summa cum laude, and no more than three percent magna cum laude, but minor year-to-year deviation from this formula shall be permitted at the discretion of the schools (or equivalents). The Board on Undergraduate Scholarships, Honors, and Financial Aids shall oversee the awards and determine that the overall 12 percent figure is not exceeded.
  2. Quarterly Honors
    Students who complete a minimum of 12 units for a letter grade with a grade point average equal to or greater than 3.5 are eligible for quarterly honors.
  3. Publication of Criteria
    The criteria used for each school (or equivalent) in weighing candidates for honors at graduation shall be printed in the UCI General Catalogue. (Am 4 Jun 81)

Regulation 420. Standard of Scholarship (Graduate)

  1. Normal Progress Requirement (Graduate)
    Both degree and non-degree Graduate Division students must maintain satisfactory progress according to the criteria determined by their respective academic units.
  2. Grading (Graduate)

    In courses applicable to graduate degrees, only the grades A, A-, B+, B, and S represent satisfactory scholarship, that is, they are acceptable in satisfying the requirements for an advanced degree. A course in which the student received a grade of B- is acceptable if the student’s prior overall grade point average is at least 3.0 in courses applicable to the degree. Two types of exceptions may be made:

    1. Individual Exceptions–With approval of a student’s Graduate Advisor and the Dean of the Division of Graduate Studies and Research, a course in which the student received a grade of B-, C+, C, or P may be accepted in partial satisfaction of the requirements for an advanced degree.
    2. Academic Unit Exceptions in which the grades of B-, C+, C, and P were assigned will be accepted in partial satisfaction of degree requirements in the case of those graduate programs in which the faculty has adopted and the Graduate Council has approved a special grading standard to that effect. (Am 1 Jun 78)

Regulation 425 Disqualification (Graduate) (SR 904)

Disqualification of graduate students is at the discretion of the Dean of the Graduate Division.


Regulation 430. Dismissal of Graduate Students

(CC 11 Sept 06)

  1. Authority
    Graduate students are dismissed by the Dean of the Office of Graduate Studies at the recommendation of their academic units, with one exception: if students who have been admitted to a Ph.D. program are to receive a terminal Master’s degree, the academic unit may notify them that they will not be allowed to continue to the Ph.D. degree.
  2. Reregistration Approval
    Graduate students who have been dismissed or who receive terminal degrees will not be allowed to register again without the approval of the academic unit and the Dean of the Office of Graduate Studies.

Regulation 435. Course Value

The unit equivalency of a full course is four quarter units.


Regulation 440. Adding and Dropping Courses

  1. Adding, Dropping, and Changing Grading options Through the Second Week of Instruction
    During the first two weeks of instruction, students may add or drop courses or change the grading option provided the limitations of IR 445 and IR A350 are satisfied. Instructors may choose to utilize administrative mechanisms to control adds, drops, and changes during this period. (Am 9 June 95) (EC 4 February 05) (Am 18 March 2010)(Am 1 May 2014)
  2. Adding From the Third Through the Sixth Week
    During the period from the third week through the sixth week of instruction, students may add courses with the permission of the instructor of the course, as well as the dean or equivalent of the school or academic unit offering the course and the dean or equivalent of the student’s major. (Am 1 May 2014)
  3. Dropping From the Third Through the Sixth Week
    During the period from the third week through the sixth week of instruction, students may drop courses with the permission of the dean or equivalent of the school or academic unit offering the course as well as the dean or equivalent of the student’s major. (CC 11 October 06) (Am 18 Mar 10)
  4. Withdrawing After the Sixth Week
    After the sixth week of instruction, students may withdraw from a course only with the permission of the dean or equivalent of the school or academic unit offering the course as well as the dean or equivalent of the student’s major. (See (E) below.)(Am 18 Mar 10)
  5. The W Transcript Notation
    The Registrar will record on a student’s transcript a W notation for each course from which the student withdraws. Courses in which a W has been entered on the student’s transcript will be disregarded in determining a student’s grade point average and will not be considered as courses attempted in assessing the student’s satisfaction of SR 634 for graduation. (Am 4 Jun 81)(Am 18 Mar 10)
  6. Changing Grading Basis from the Third Through the Sixth Week
    Students may change the grading basis of a course through the sixth week of instruction with the permission of the dean or equivalent of the student’s major. (Am 18 Mar 10)
  7. Changing Unit Value from the Third through the Sixth Week
    Students may change the unit value of a course through the sixth week of instruction with the permission of the dean or equivalent of the student’s major. (Am 18 Mar 10)
  8. Unique Add/Drop Deadlines
    Courses may occasionally have unique Add/Drop deadlines due to course impaction or instructional needs. Such courses require the review of the appropriate department dean or designate. Unique Add/Drop deadlines must be clearly specified in the published Schedule of Classes as well as the course syllabus. (Am 18 Mar 10)

Regulation 445. Enrollment Units Limitation

(Am 3 Jun 10)
During the initial enrollment, a student may not enroll in more than 18 units without the permission of the student’s academic dean (or equivalent) or, for first-year unaffiliated students, the Dean of Undergraduate Education.

The enrollment cap will be increased to 20 units at the beginning of the Second Open Enrollment Period.

Students who wish to enroll in fewer than 12 units must obtain the permission of the student’s academic dean (or equivalent) or, for first-year unaffiliated students, the Dean of undergraduate Education.


Regulation 446. Course Credits Limitation (Graduate)

  1. Maximum Credit (SR 702)
    Ordinarily a graduate student shall not receive credit for more than 12 units in strictly graduate or more than 16 units in upper division major courses during any one quarter or credit in graduate and upper division major courses in proportion. Credit in Summer Session will be limited in proportion to the above on the basis of the length (course intensity) of the Summer Session relative to a regular academic quarter.
  2. Exceptions
    With prior written approval by a student’s Graduate Advisor and the Dean of the Division of Graduate Studies and Research, a student may receive course credits in excess of those specified in (A) above. Alternatively, such approval may be granted by the student’s Graduate Advisor and the dean of the school (or equivalent) if this procedure has been approved for the school (or equivalent) by the Graduate Council.

Regulation 450. Persons in Charge of Courses (SR 750)

  1. Condition
    Only regularly appointed officers of instruction holding appropriate instructional titles may have substantial responsibility for the content and conduct of courses which are approved by the Academic Senate.
  2. Authorized Titles
    Professors, professors in-residence, and adjunct professors of any rank, instructors, instructors in residence, and adjunct instructors, and lecturers may give courses of any grade. Persons holding other instructional titles may teach lower division courses only, unless individually authorized to teach courses of higher grade by the Committee on Courses or the Graduate Council. If a course is given in sections by several instructors, each instructor shall hold the required instructional title.
  3. Special Study Courses
    Announcement of special study courses in which individual students work under the direction of various members of an academic unit may state that presentation is by the staff, but a member of the academic unit shall be designated as the instructor in charge.
  4. Approval
    Only persons approved by the appropriate administrative officer, with the concurrence of the Committee on Courses, may assist in instruction in courses authorized by the Academic Senate.
  5. Readers or Assistants
    Students may not serve as readers or assistants in courses in which they are enrolled.

Regulation 455. Course Approval Authority (SR 739)

A curricular offering is a University course of instruction only if it is approved by an agency of the Academic Senate for presentation by an officer of instruction in accordance with SR 750(A) and is under the jurisdiction of an academic agency approved by The Regents.


Regulation A465. Final Examinations Requirements

(Am 3 Jun 04)

  1. General Requirements
    Final examinations are required in all undergraduate courses, except as provided elsewhere in this regulation. Whenever practical each such examination shall be written and must be completed by all participants within a previously announced time limit. Examinations in non-laboratory courses may not exceed three hours’ duration.
  2. Scheduling
    Final examinations are to be administered during examination week at the time announced in the Schedule of Classes. Exceptions must be approved by the instructor’s Dean and only for sound educational reasons. However, students must have the option of taking examinations at the regularly scheduled time. If the final examination is given before final examination week, substantial student-faculty contact must continue into examination week. In courses that substitute take-home examinations or term papers for final examinations, such assignments shall normally be due during examination week. (Am 4 Jun 81)
  3. Laboratory of Studio Courses
    Examinations are normally not required in laboratory or studio courses or their equivalent as individually determined by the Committee on Courses. At its option, the department (or academic unit) may require a final examination in any laboratory course, subject to prior announcement in the Schedule of Classes for the quarter in question.
  4. Standard Examination Substitutes
    With the approval of the department chair or the equivalent supervising administrative officer concerned, instructors may substitute a take-home final examination, an oral examination, or one or more term papers. Deans (or equivalent) must maintain records of these approvals. The method of examination must be announced during the first two weeks of the quarter. If a take-home examination is not assigned until the week designated for final examinations, it should require no more than three hours to complete.
  5. General Examination in Major
    At the end of the quarter in which a student is expected to be graduated, a student may be examined in the major field by the department (or academic unit), the department (or academic unit) may excuse the student from final examination in courses offered by the department (or academic unit) during that quarter, and, with the approval of the Committee on Courses, the department (or academic unit) may assign a credit value to such general examination.

Regulation 466. Scheduling of Graduate Student Examinations

Ordinarily, examinations which are required for an advanced degree, including language and comprehensive examinations, and qualifying or final examinations for the Ph.D., may be given only during an academic session for which the student has registered. With the approval of the graduate committee of the appropriate academic unit, such examinations may be given between the end of any academic session for which the student was registered and the beginning of the next regular academic session, provided that written notice is submitted to the Dean of the Graduate Division at least 10 days in advance of any formal qualifying or final examination for the Ph.D. given outside a regular academic session. (En 5 May 83) (CC 18 Dec 07)


Regulation 467. Repeat of Critical Examinations

A graduate student shall have the option of a second examination in the event of an unsatisfactory performance on critical examinations, including first-year comprehensive examinations, comprehensive examinations for the Master’s degree, Ph.D. qualifying examinations, the Ph.D. candidacy examinations, and the final examination on the Ph.D. dissertation. The second examination may have a format different from the first, but the substance ordinarily should be the same. A student whose performance on the second attempt also is unsatisfactory, or who does not undertake a second examination within a reasonable period of time, is subject to academic disqualification. A third examination may be given only with the approval of the graduate committee of that program and the Graduate Dean. (En 5 May 83)


Regulation 470. Honorable Withdrawal (SR 910)

With the approval of the Dean (or equivalent) of a student’s college (or equivalent) or of the Dean of the Division of Graduate Studies and Research, in the case of a graduate student, or of the Dean of Undergraduate Education, in the case of a first-year unaffiliated student, a student who is eligible for further registration in the University and who is not under disciplinary disqualification is entitled to a statement of honorable withdrawal; however, the dean (or equivalent) may attach comments thereto.


Regulation 475. Unauthorized Withdrawal (SR 912)

Registered students who withdraw from the University before the end of the quarter without authorization duly certified by the Registrar shall receive a grade of F or where appropriate, Not Passed, in each course in which they are enrolled.


Chapter II: Baccalaureate Degree Requirements

Section 1: General Requirements

Regulation 505. University of California Entry Level Writing Requirement

(Am 19 Feb 2004; Am Jan 2008) (SR 636)

  1. University of California Entry Level Writing Requirement is a reading and writing proficiency requirement. Each student must be able to understand and to respond adequately to written material typical of reading assignments in freshman courses. This ability must be demonstrated in student writing that communicates effectively to University faculty.(Am 30 Nov 83; Am 23 May 96; Am 19 Feb 2004)
  2. There are three ways a student may satisfy the University of California Entry Level Writing Requirement prior to enrollment at the University of California: by passing the University of California Analytical Writing Placement Examination, by attaining an acceptable score on another approved test of Writing, or by earning at least 3 semester credits or 4 quarter units of transferable college credit in English composition. (Am 19 Feb 2004; Am 30 Jan 2008)
    1. The content of the University of California Analytical Writing Placement Examination shall be approved by the University Committee on Preparatory Education, which shall also set the passing standard on the University of California Analytical Writing Placement Examination.
    2. The list of approved tests of Writing shall be determined by the University Committee on Preparatory Education, with the concurrence of the Academic Council of the Academic Senate. The acceptable scores for each test of Writing shall be determined by the University Committee on Preparatory Education. (The current list of approved tests and the corresponding acceptable scores is on the University of California, Office of The President web site.)
    3. The student must earn a letter grade of at least C in any transferable college English composition course used to satisfy the University of California Entry Level Writing Requirement. (Am 6 Mar 74; Am 28 May 80; Am 26 May 82; Am 30 Nov 83; Am 4 May 86; Am 23 May 1996; 30 Jan 2008)
  3. There are two ways a student may satisfy the University of California Entry Level Writing Requirement subsequent to enrollment at the University of California: by passing the University of California Analytical Writing Placement Examination, or by successfully completing a course or program of study approved for that purpose by an appropriate agency of the Academic Senate Division of the student’s campus. (Am 28 May 80; Am 26 May 82; Am 19 Feb 2004; Am 30 Jan 2008)
    1. To satisfy the University of California Entry Level Writing Requirement by means of a course, the student must earn a C or above or its equivalent. A student who receives a final grade of C- or below has not fulfilled the University of California Entry Level Writing Requirement and may repeat the course(s). (Am 30 Jan 2008)
    2. Any award of baccalaureate credit for University of California Entry Level Writing Requirement course(s) must be consonant with SR 761. (En 30 Nov 83; Am 19 Feb 2004; Am 30 Jan 2008
  4. A student who has not satisfied the University of California Entry Level Writing Requirement prior to enrollment at the University of California must do so as early as possible during the first year in residence. A student who has not satisfied the University of California Entry Level Writing Requirement after three quarters or two semesters of enrollment will not be eligible to enroll for a fourth quarter or third semester. Exceptions to this requirement may be made by an appropriate agency of the Academic Senate Division of the student’s campus. (Am 26 May 82; Am 23 May 96; Am 19 Feb 2004; Am 19 Feb 2004; Am 30 Jan 2008)
  5. Once enrolled at the University of California, a student must satisfy the University of California Entry Level Writing Requirement before earning transfer credit for the purpose of satisfying any subsequent University of California writing requirements by taking courses at other institutions. (Am 30 Jan 2008)

Regulation 510. American History and Institutions

(Am 21 April 88) (Am 13 Feb 03) (Am 24 Jan 08)

A knowledge of American history and of the principles of American institutions under the federal and state constitutions is required of all candidates for the baccalaureate degrees. This requirement may be met in the following ways:

    1. Completion in an accredited high school of one year of United States history with grades of C or better, or one semester of United States history and one semester of United States government with grades of C or better.
    2. Achieving a score of 5, 4, or 3 in the Advanced Placement Examination in United States history.
    3. Achieving a score of 550 or better on the SAT II: American History test.
    4. Presentation of a certificate of completion of the requirement at another California institution.
    5. Completion at UCI or another U.S. institution of one year of college-level United States history with grades of C or better, or one course in United States history and one in United States government with grades of C or better. UCI acceptable courses are listed in the UCI General Catalogue.

Regulation 515. Residence Requirements

(Am 24 Jan 02)(CC 11 Apr 11)

  1. University of California Requirement (SR 612)
    Except as provided in SRs 614 and 694, the minimum residence at the University of California required for a degree is three quarters (or 2 semesters). Each summer session in which a student completes a course of at least two units may be used by him/her in satisfaction of half a quarter’s residence. A Summer Session in which a student completes at least 6 units may be used as a semester of residence. (See IR 335 and SRs 688, 690.)
  2. Irvine Requirement
    At least 36 of the final 45 units completed by each candidate for the Bachelor’s degree must be earned in residence at Irvine. Exceptions to this regulation provided by SR 630 (for students enrolled in the Education Abroad Program, the UC Washington, D.C. Program, or the UC Center in Sacramento Program) are permissible. In addition, exception is permissible for UCI students enrolled in the International Opportunities Program with International Study Advance Contract. (AM 24 January 02)

Regulation 520. General Education Requirements

(Am 13 April 89) (Am 3 June 03) (Am 7 Jun 07) (Am 27 Jan 11) (Am 17 Mar 11) (Am 2 June 2016)

  1. General
    A candidate for the Bachelor’s degree must satisfy a general education requirement of courses approved by the Council on Educational Policy (CEP) in each of the following categories:

    I. Writing (3 courses);
    II. Science and technology (3 courses);
    III. Social and behavioral sciences (3 courses);
    IV. Arts and humanities (3 courses);
    V. Quantitative, symbolic, and computational reasoning (3 courses);
    VI. A language other than English (3 courses in the same language);
    VII. Multicultural studies (1 course);
    VIII. International/Global issues (1 course);

  2. Category I: Writing Requirement
    The Writing Requirement will consist of two approved lower-division courses in expository or creative writing followed by a third upper-division writing course. Lower-division writing courses may be offered by any academic unit provided they contain explicit treatments of problems in composition such as the design of essays, paragraph development, correct sentences, and usage. Such courses may take the form of a workshop or discussion section attached to other courses, such as the writing component of the Humanities Core Course. The upper-division writing course may not be taken before satisfaction of the lower-division requirement. Such courses may be offered by any academic unit provided they follow the guidelines established by CEP.
  3. Categories II, III, and IV
    In most cases, courses approved for the General Education (GE) requirement in these categories will be fundamental to a discipline or will be representative of the way professionals proceed within a discipline. Such courses typically introduce students to an academic area and acquaint them with basic vocabularies and methodologies used in the discipline. Courses in these categories should not be narrowly focused or highly specialized and should require few, if any, prerequisites. They may satisfy the requirements of the major as well as the GE requirements. Typically, GE courses will carry four quarter units of baccalaureate credit and should not be restricted to majors. Category II courses provide an understanding of the nature of scientific inquiry and the operation of the biological, physical, and technological world that is essential for making personal and public policy decisions in a technological society. (page 12 of the Revised Plan for General Education.)Category III courses will focus on the principles, sources, and interpretations of human behavior and on how people organize, govern, understand, and explain social life. This category includes the analysis of human behavior at all levels, from the individual to collective social, economic, and political life, and on the scientific methods used in the acquisition of knowledge and the testing of competing theories (page 21 of the Revised Plan for General Education). Category IV courses expand the student’s sense of diverse forms of cultural expression, past and present. Students develop their critical capacity as they discover how meaning is created and experience is variously interpreted (page 28 of the Revised Plan for General Education).
  4. Category V
    Courses approved for the GE requirement in this category will focus on important academic competencies in areas of quantitative literacy and reasoning. This category consists of two subcategories. Students are required to take one course in each of the subcategories and an additional course from either category, for a total of three Category V courses. A course approved for the GE requirement in Category V and also approved for the GE requirement in a category other than V may be used to satisfy the requirements of both categories simultaneously. However, courses approved for both subcategories in Category V may only be used to satisfy one of the subcategories by a student. The two subcategories are indicated as VA and VB.

    VA. Quantitative Literacy: Courses in this category focus on the quantitative description, evaluation and assessment of events occurring in nature or in human social and political systems. This includes quantitative measurements made or data collected to study such events, analysis of the data, and implications of the analysis for our understanding of the events.

    VB. Formal Reasoning: Courses in this category focus on aspects of formal reasoning including symbolic logic, mathematical modeling, and algorithmic reasoning.

  5. Category VI
    Study of a language other than English expands a student’s horizons by encouraging understanding of another culture through its language and heightens awareness of one’s own language through the investigation of another linguistic system (page 41 of the Revised Plan for General Education).
  6. Categories VII and VIII
    Each of these requirements consists of one course. A course approved for the GE requirement in Category VII or VIII and also approved for the GE requirement in a category other than VII or VIII may be used to satisfy the requirements of both categories simultaneously. Students will be encouraged to satisfy the requirements of Categories VII and VIII in this way. Category VII develops students’ awareness and appreciation of the history, society, and/or culture of one or more underrepresented groups in California and the United states. (page 42 of the Revised Plan for General Education)Category VIII focuses on significant cultural, economic, geographical, historical, political, and/or sociological aspects of one or more countries other than the United States (page 43 of the Revised Plan for General Education).
  7. The GE categories do not necessarily coincide with the present UCI academic units. Thus, any academic unit may offer courses for any of the GE categories, and more than one unit may collaborate on a combination of courses. For example, courses approved for the Arts and Humanities GE category may be offered by academic units in the Schools of the Arts or Social Sciences; similarly, a course approved for Arts and Humanities may be offered by two or more academic units. To increase students’ exposure to a variety of disciplinary approaches, faculty and academic advisors should encourage students to choose GE courses from a wide range of schools and departments outside the student’s major.
  8. Courses approved for the GE requirement should be taught regularly by Senate faculty, including senior faculty.
  9. A single course or course combination satisfying more than one GE category simultaneously normally carries more than four quarter units of credit. An example is the Humanities Core Course, which includes instruction in writing and carries eight units of credit. However, courses that satisfy the Multicultural Studies or International/Global Issues GE requirement, along with another GE requirement, need not carry an increase in units.
  10. It is the responsibility of the Council on Educational Policy to decide which courses satisfy each of the General Education Categories I – VIII. The Council on Educational Policy will establish learning outcomes for each of the categories that are consistent with the descriptions provided in (B) – (E) and determine specific policies governing the approval of courses, consistent with the regulations provided for here. It is the responsibility of the Council on Educational Policy to provide a regular review of General Education to determine if existing courses continue to meet all of the General Education requirements, clarifications to policies or procedures are needed, and to provide assessment of the overall General Education experience for students. As appropriate, these responsibilities may be delegated to the Programs and Policy Subcommittee or the Assessment Subcommittee.

Regulation 530. Publication of Requirements

The specific degree requirements of academic units shall be published annually in the UCI General Catalogue.


Regulation 525. Unit and GPA requirements

At graduation, a student must have a 2.0 grade point average for all units attempted and an accumulation of 180 units. (See IR 390 for major GPA requirements.)


Section 2: Academic Unit Baccalaureate Degree Requirements

Regulation 600. The Claire Trevor School of the Arts

  1. Majors
    The Claire Trevor School of the Arts offers the Bachelor of Arts degree in Art, Dance, Drama, and Music; a Bachelor of Music degree, and a Bachelor of Fine Arts in Dance and Musical Theater. (AM 6 June 96) (CC 20 Oct 2006) (CC 28 May 2015)
  2. Study List Requirements
    Undergraduate students in the Claire Trevor School of the Arts are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Subject to the restrictions of IR 415, undergraduate honors at graduation in the Claire Trevor School of the Arts are awarded to students who have distinguished themselves academically and who have made substantial contributions in performances or exhibitions.

Regulation 605. School of Biological Sciences

(CC 27 Jan 11)(CC 8 Apr 2011)(CC 28 May 2015)

  1. Majors
    The School of Biological Sciences offers the Bachelor of Science degree in: Biological Sciences, Biology/Education, Biochemistry and Molecular Biology, Developmental and Cell Biology, Ecology and Evolutionary Biology, Exercise Sciences, Genetics, Human Biology, Microbiology and Immunology, and Neurobiology.
  2. Study List Requirements
    Undergraduate students in the School of Biological Sciences are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Subject to the restrictions of IR 415, undergraduate honors at graduation in the School of Biological Sciences are awarded on the basis of a student’s performance in research and cumulative grade point average.

Regulation 607. Donald Bren School of Information and Computer Science

(En 19 Feb 04)(CC Jun 04)(CC 28 May 2015)

  1. Majors (CC 8 Apr 04) (CC 20 Oct 2006) (CC 15 Dec 2011)
    The Donald Bren School of Information and Computer Sciences offers the Bachelor of Science degree in Computer Game Science, Computer Science, Informatics, Information and Computer Science, and Software Engineering. The School also offers a Bachelor of Science in Computer Science and Engineering, a joint program with the Henry Samueli School of Engineering and a Bachelor of Science in Business Information Management, a joint program with the Paul Merage School of Business
  2. Study List Requirements
    Undergraduate students in the Donald Bren School of Information and Computer Sciences are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Subject to the restrictions of IR415, undergraduate honors at graduation in the Donald Bren School of Information and Computer Sciences are awarded on the basis of grade point average. However, students will be considered for honors at graduation if they have significantly contributed to school/departmental governance or to departmental research. Final selection of recipients of honors at graduation will be made by the Faculty of the Donald Bren School of Information and Computer Sciences.

Regulation 610. Council for Interschool Curricula

The Irvine Divisional Senate Assembly approved the motion to delete Irvine Regulation 610 at its meeting on May 19, 2005. (For: 29, Against: 0, Abstentions: 1)


Regulation 611. Program in Nursing Science

(En 28 May 2015)

  1. Majors
    The Program in Nursing Science offers the Bachelor of Science degree in Nursing Science.
  2. Study List Requirements
    Undergraduate students in the Program in Nursing Science are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Campus criteria for honors at graduation are described in the Catalogue. See Information for Admitted Students, under Honors Recognition. In addition to campus criteria, the Program in Nursing Science uses cumulative GPA as the criterion for the awarding of Honors at Graduation.

Regulation 612. Program in Pharmaceutical Sciences

  1. Majors
    The Department of Pharmaceutical Sciences offers a program leading to a Bachelor of Science degree in Pharmaceutical Sciences.
  2. Study List Requirements
    Undergraduate students in the Department of Pharmaceutical Sciences are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.

Regulation 613. Program in Public Health

  1. Majors
    The Program in Public Health offers the Bachelor of Arts degree in Public Health Policy. The Program also offers the Bachelor of Science degree in Public Health Sciences.
  2. Study List Requirements
    Undergraduate students in the Program in Public Health are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with
  3. Criteria for Honors at Graduation
    Campus criteria for honors at graduation are described in the Catalogue. See Division of Undergraduate Education, under Honors Recognition. Subject to the restrictions of IR 415, undergraduate honors at graduation in Public Health are awarded on the basis of a student’s performance in research and cumulative grade point average.

Regulation 615. The Henry Samueli School of Engineering

  1. Majors (CC 20 Oct 2006)
    The Henry Samueli School of Engineering offers a program leading to the degree of Bachelor of Science degree in Aerospace, Biomedical, Biomedical: Premedical, Chemical, Civil, Computer, Electrical, Engineering, Environmental, Materials Science, and Mechanical Engineering. The School also offers a Bachelor of Science in Computer Science and Engineering, a joint program with the Donald Bren School of Information and Computer Science.
  2. Study List Requirements
    Undergraduate students in the Henry Samueli School of Engineering are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Subject to the restrictions of IR 415, undergraduate honors at graduation in the Henry Samueli School of Engineering are awarded on the basis of a minimum upper division grade point average of 3.5 for work completed at UCI while demonstrating the highest ethical standards – service to the School, service to the University and/or the community, and achievement in research projects.

Regulation 625. The School of Humanities

(CC 20 Oct 2006) (CC 8 Aug 2007)(CC 2 Dec 2010)(CC 10 Nov 2011)(CC 15 Dec 2011)(CC 28 May 2015)

  1. Majors
    The School of Humanities offers the Bachelor of Arts degree in African American Studies, Art History, Asian American Studies, Chinese Studies, Classics, Comparative Literature, East Asian Cultures, English, European Studies, Film and Media Studies, French, Gender and Sexuality Studies, German Studies, Global Cultures, History, Humanities and Art, Japanese Language and Literature, Korean Literature and Culture, Literary Journalism, Philosophy, Religious Studies, and Spanish.
  2. Study List Requirements
    Every student in the School of Humanities is responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Campus criteria for honors at graduation are described in the Catalogue. See Division of Undergraduate Education, under Honors Recognition. In addition to campus criteria, the School of Humanities uses cumulative GPA as the criterion for the awarding of Honors at Graduation. The official designation of Honors on the diploma and transcript will be based upon the candidate’s cumulative GPA and total units completed at the end of the final quarter.

Regulation 630. School of Physical Sciences

  1. Majors (CC 20 Oct 2006)(CC 28 May 2015)
    The School of Physical Sciences offers the Bachelor of Science degree in Chemistry, Earth System Science, Mathematics, and Physics. The School also offers a Bachelor of Arts degree in Environmental Science.
  2. Study List Requirements
    Undergraduate students in the School of Physical Sciences are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Subject to the restrictions of IR 415, undergraduate honors at graduation in the School of Physical Sciences are awarded on the basis of a student’s performance in research, contributions to school/departmental governance, and cumulative grade point average based on a minimum of 75 units at UCI. Final selection of recipients of honors at graduation will be made by the Faculty of the School of Physical Sciences.

Regulation 635. School of Social Ecology

(CC 20 Oct 2006)(CC 28 May 2015)

  1. Majors
    The School of Social Ecology offers the Bachelor of Arts degree in Criminology, Law and Society; Psychology and Social Behavior; Urban Studies; and Social Ecology.
  2. Study List Requirements
    Undergraduate students in the School of Social Ecology are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Subject to the restrictions of IR 415, undergraduate honors at graduation in Social Ecology are awarded on the basis of grade point average. Among those qualifying, the awards shall be determined by a committee that considers, in addition to grade point average, scholarship as displayed in day-to-day work, contributions to the community of social ecologists, performance in field assignments, and a paper defining a community problem and demonstrating insight into its causes, its bases of continuance, and the potential paths toward solution.

Regulation 640. School of Social Sciences

  1. Majors (CC 20 Oct 2006) (CC 28 May 2015)
    The School of Social Sciences offers the Bachelor of Arts degree in Anthropology, Business Economics, Chicano/Latino Studies, Economics, International Studies, Political Science, Psychology, Quantitative Economics, Social Policy and Public Service, and Sociology; and a Bachelor of Science in Cognitive Sciences.
  2. Study List Requirements
    Undergraduate students in the School of Social Sciences are responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Subject to the restrictions of IR 415, undergraduate honors at graduation in the School of Social Sciences are awarded on the basis of a student’s cumulative grade point average.

Regulation 645. The School of Education

(CC 28 Jan 2015) (En 28 May 2015)

  1. Majors
    The School of Education offers the Bachelor of Arts degree in Education Sciences.
  2. Study List Requirements
    Every student in the School of Education is responsible for selecting, with the assistance of a faculty advisor, a program of study consistent with the scholarship and degree.
  3. Criteria for Honors at Graduation
    Campus criteria for honors at graduation are described in the Catalogue. See Division of Undergraduate Education, under Honors Recognition. In addition to campus criteria, the School of Education uses cumulative GPA as the criterion for the awarding of Honors at Graduation. The official designation of Honors on the diploma and transcript will be based upon the candidate’s cumulative GPA and total units completed at the end of the final quarter.

Chapter III: Master’s Degree Requirements

General Requirements

Regulation 805. Master’s Degree Options

The Master of Arts (M.A.) or Master of Science (M.S.) degree is normally attained by one or two routes: Plan I, a thesis, or Plan II, a comprehensive examination. With the approval of the Graduate Council, the academic unit(s) conducting a graduate program may adopt one or both plans. With the approval of the Graduate Council, a program may provide for appropriate alternatives to the thesis and/or comprehensive examination requirements which are described in IR 830 and IR 835.


Regulation 810. Course Requirements

The minimum course requirement for the M.A. or M.S. degree is given below. This requirement may be waived or reduced only on the recommendation of the academic unit in which the degree is earned and with the approval of the Graduate Dean.

  1. Plan I (Thesis)
    A minimum of 28 quarter units in approved courses, at least 20 of which must be earned in 200 series graduate courses exclusive of courses primarily intended to give credit for thesis work.
  2. Plan II (Comprehensive Examination)
    A minimum of 36 quarter units in approved courses, at least 24 of which must be from graduate courses in the 200 series.

Regulation 815. Foreign Language Requirement

With the approval of the Graduate Council each academic unit may determine the foreign language requirement and the method by which it may be satisfied.


Regulation 820. Residence Requirement

A minimum of one academic year (three quarters) in graduate status is required (see SR 688 and SR 690).


Regulation 825. Residence Exceptions (SR 726)

Normally, the entire program for the Master’s degree must be completed in residence at the University of California. In exceptional cases, credit obtained for work indicating superior scholarship at institutions of high standard other than the University of California may be accepted in fulfillment of approximately one-fifth of the minimum unit or course requirement for the Master’s degree. When such allowance is made, it cannot be used to reduce the minimum requirement in strictly graduate (200) courses.


Regulation 830. Master’s Degree Requirements. Master’s Committee: Plan I

(Am 6 June 96 RA) (Am 11 May 2000) (Am 18 Mar 10)

  1. Thesis
    Under Plan I a thesis is required. The thesis committee shall approve the subject of the thesis, pass on the content and administer the general examination. Usually, the Chair of the committee directs the work. Two copies of the approved thesis must be filed with the Thesis and Dissertation Manuscript Advisor.
  2. Membership
    The Master’s Thesis Committee is comprised of three voting members of the University of California Academic Senate — not necessarily the Irvine Division — or by equivalent scholarly standing, by exception. A majority of the committee, but not necessarily all, shall be affiliated with the program.

    1. Chair
      The Chair of the committee shall always hold a primary or joint academic appointment in the academic unit/program supervising the master’s program and must be a voting member of the UC Academic Senate; no exceptions will be granted for this position. [Please see Footnote 1 for “Definitions of Academic Unit”.]
    2. General Members
      The Dean of Graduate Division, on behalf of the Graduate Council, retains sole authority to grant exceptions to the membership of the Master’s Thesis Committee. All such requests must be submitted in writing by the Chair of the academic unit to the Dean of Graduate Division and should allow a reasonable time for review.
    3. Oversight Member
      If the Chair, Thesis Advisor or other member of the committee has a financial interest in an outside entity that carries the possibility of a conflict of interest that is potentially harmful to the graduate student, an Oversight Member must be appointed in addition to the two general members. It is understood that the Oversight Member shall not bear a possible conflict of interest potentially harmful to the graduate student in the discharge of his or her role as Oversight Member.
    4. Role of Oversight Member
      The Oversight Member shall participate on all student research advisory and/or thesis committees. An additional role of the Oversight Member is to be fully cognizant of the issues related to the possible conflict of interest and its potential impact on the student, and to be fully cognizant of the UCI resources available should a conflict of interest problem arise. If there do not appear to be any harmful results from the conflict of interest, the Oversight Member shall sign a statement to that effect after each committee meeting and the statement shall be placed in the student’s file as well as forwarded to the Dean of Graduate Division. If the Oversight Member perceives that there is a problem arising from conflict of interest issues, then he/she shall not sign off on the committee deliberation, but shall instead inform the Dean of Graduate Division in writing.
  3. Appointment Procedures
    The qualifications of all committee members must be evaluated and approved by the academic unit Chair or designee. When the membership of the proposed committee conforms to Senate policy as defined in this regulation, the Dean of Graduate Division, on behalf of the Graduate Council, may delegate to the academic unit the authority to appoint, evaluate and approve the committee. When the proposed membership deviates from this policy, as in the case of non-voting Senate members or faculty members from other universities, or in the case of appointment of an Oversight Member, a request for an exception must be submitted in writing to the Dean of Graduate Division.
  4. Exceptions:

  5. Oversight Member
    The Dean of Graduate Division shall select the Oversight Member from a list of three nominees agreed upon by the student, the faculty research advisor and the departmental representative. If no agreement can be reached on three nominees, the departmental representative — either the graduate advisor or the chair if the advisor is conflicted — will select the nominations. The request for appointment of an Oversight Member must be submitted in writing to the Dean of Graduate Division no less than two weeks prior to the date of the exam to allow a reasonable time for review. This request will also include background information describing the circumstances of the possible conflict. The Dean of Graduate Division will retain sole authority to appoint the Oversight Member. No exceptions to this requirement will be considered.*
  6. General Member
    Non-voting Senate members; faculty members from other universities; or non-Senate faculty with equivalent scholarly standing will be considered for general membership on the committee on an exception basis only.

    It is the responsibility of the Chair of the academic unit, the Departmental Faculty Advisor, Mentor or Associate Dean for Graduate Affairs as appropriate, and the Chair of the Candidacy Committee:

    1. to inform the student regarding the policy on Thesis Committees — including full disclosure of issues pertaining to possible conflict of interest that is potentially harmful to graduate students;
    2. to provide graduate students with a policy statement on such possible conflict of interest prior to the student designating a research topic, forming a graduate committee, or being employed as a research or teaching assistant, whichever comes first; and 3) to ensure that these Academic Senate policies are followed.*
  7. *Note: Areas of assigned responsibility are further defined in the UCI Academic Senate policy statement dated March 2, 2000 and entitled “Proposed Policy and Procedures for Implementation of Academic Senate Policy on Conflict of Interest and Graduate Education. (See Appendix XII.)


    Definitions of Academic Unit (CC and EC 18 Jan 05)

      1. Department
      2. If “a” fails, Interdisciplinary Program.
      3. If “a” and “b” fail, the graduate program which oversees the student’s progress.
      4. If “a”, “b” and “c” fail, the School (or DOE).
      5. In cases where multicampus programs are involved, the same definitions will apply across all campuses relevant to the program.

Regulation 835. Comprehensive Examination

A final comprehensive examination, the nature of which is to be determined by the academic unit, is required of candidates following Plan II.


Regulation 840. Advancement to Candidacy

The student must be advanced to candidacy for the degree prior to the first day of the quarter in which the degree is to be received. Application for advancement to candidacy must be made through the Dean of the Division of Graduate Studies and Research and must contain a general statement of the studies upon which candidacy is based.


Chapter IV: Doctor of Philosophy Degree Requirements

General Requirements

Regulation 905. Residence

The minimum residence requirement is two years (six quarters). In exceptional cases, waiver of the residence requirement may be approved by the Graduate Dean. No candidate may be recommended for a Ph.D. degree, however, who has not completed at least one year in residence at the University of California, Irvine.


Regulation 910. Foreign Language Requirement

With the approval of the Graduate Council, each academic unit may determine the foreign language requirement and the method by which it may be satisfied.


Regulation 915. Advancement to Candidacy

(Am 11 May 2000 DSA)

Graduate students are nominated for admission to candidacy for the Ph.D. degree in a particular field by the academic unit responsible for advanced degrees in that field. Students are admitted to candidacy if they pass by unanimous vote an oral examination administered by a Candidacy Committee. The Dean of Graduate Studies may delegate to the academic units1 the role of appointing Candidacy Committees. Only when the membership of the proposed Candidacy Committee conforms to Senate policy as defined in Irvine Senate Regulation 918, authority both to evaluate and to approve the committee may be delegated to the academic unit. However, the Dean of Graduate Studies retains sole authority to grant any exceptions to this policy and to appoint a nominee for Oversight Member in those cases where the possibility of a conflict of interest that is potentially harmful to the graduate student exists. It is understood that the Oversight Member himself or herself shall not bear a possible conflict of interest potentially harmful to the graduate student in the discharge of his or her role as Oversight Member. Requests for approval of such exceptions must be submitted in writing by the Chair of the academic unit to the Dean of Graduate Studies at least two weeks prior to the scheduled exam to allow a reasonable time for review. (See Irvine Senate Regulation 918). [Please see Footnote 1 for “Definitions of Academic Unit”.]1

The academic unit must also inform students regarding the policy on candidacy committees including that related to possible conflict of interest that is potentially harmful to graduate students (See IR 918)*

It is the responsibility of the Chair of the academic unit, the Departmental Faculty Advisor/Mentor or Associate Dean of the School as appropriate, and the Chair of the Candidacy Committee to ensure that these Academic Senate policies are followed. Should these Senate policies not be followed, the student, at the discretion of the Dean of Graduate Studies, will be required to retake the Exam.

* Note: Areas of assigned responsibility are further defined in the UCI Academic Senate policy statement dated March 2, 2000 and entitled “Proposed Policy and Procedures for Implementation of Academic Senate Policy on Conflict of Interest and Graduate Education. (See Appendix XII.)


Definitions of Academic Unit (CC and EC 18 Jan 05)

      1. Department
      2. If “a” fails, Interdisciplinary Program.
      3. If “a” and “b” fail, the graduate program which oversees the student’s progress.
      4. If “a”, “b” and “c” fail, the School (or DOE).
      5. In cases where multicampus programs are involved, the same definitions will apply across all campuses relevant to the program.

Regulation 918. Candidacy Committee.

(Am 1 October 1998 RA) (Am 11 May 2000 DSA) (Am 18 Mar 2010 DSA)

Membership
The Candidacy Committee is comprised of five faculty who are voting members of the University of California Academic Senate or by equivalent scholarly standing, by exception. Non-voting Senate members; faculty members from other universities; or non-Senate faculty with equivalent scholarly standing will be considered for general membership on the committee on an exception basis only. Candidacy committee members need not necessarily be from the Irvine Division — but a majority and not all must hold primary or joint appointments in the student’s department. If the student is not affiliated with an individual department, a majority of the committee must hold either primary or joint appointments with the academic unit granting the doctoral degree. The following additional criteria apply to the membership of the committee.

The Chair
The Chair of the Candidacy Committee must hold either a primary or joint appointment in the student’s department (or academic unit1) and must be a voting member of the UC Academic Senate. No exceptions to these requirements will be considered. [Please see Footnote 1 for “Definitions of Academic Unit”.]1

General Membership
At least two members in addition to the Chair must hold either a primary or joint appointment in the student’s department or academic unit. No exceptions to the requirement that a majority of voting members hold appointments in the student’s department or academic unit will be considered. Non-voting Senate members; faculty members from other universities; or non-senate faculty with equivalent scholarly standing will be considered for general membership on the committee on an exception only basis.

The Outside Member
One member of the Candidacy Committee, designated the “outside member”, must be from the Irvine Division and may not hold either a primary or joint appointment in the student’s department or academic unit. The outside member represents the faculty at large. The role of the “outside member” is to serve as an unbiased and independent judge of both the quality and fairness of the exam. It is therefore desirable that this individual be familiar with the student’s research field. No exceptions to these requirements will be considered.

The Oversight Member
If the Chair, Research/Thesis advisor or other member of the committee has a financial interest in an outside entity that carries a possibility of a conflict of interest potentially harmful to the graduate student, an oversight member must be appointed in addition to the three general members. It is understood that the Oversight Member shall not bear a possible conflict of interest potentially harmful to the graduate student in the discharge of his or her role as Oversight Member.*

Role of the Oversight Member
The Oversight Member shall participate on all student research advisory and/or thesis committees. An additional role of the Oversight Member is to be fully cognizant of the issues related to the possible conflict of interest and its potential impact on the student, and to be fully cognizant of the UCI resources available should a conflict of interest problem arise. If there do not appear to be any harmful results from COI, the Oversight Member shall sign a statement to that effect after each committee meeting and the statement shall be placed in the student’s file as well as forwarded to the Dean of Graduate Studies. If the Oversight Member perceives that there is a problem arising from COI issues, then he/she shall not sign off on the committee deliberation, but shall instead inform the Dean of Graduate Division in writing.*

Appointment Procedures
The qualifications of all committee members must be evaluated and approved by the academic unit Chair or designee. When the membership of the proposed committee conforms to Senate policy as defined in this regulation, the Dean of Graduate Division, on behalf of the Graduate Council, may delegate to the academic unit the authority to appoint, evaluate and approve the committee. When the proposed membership deviates from this policy, as in the case of non-voting Senate members; faculty members from other universities, non-Senate faculty with equivalent scholarly standing, or when appointment of an Oversight Member is perceived to be necessary, a request for an exception or nomination must be submitted in writing to the Dean of Graduate Division (see below).

  • Non-voting Senate members, faculty holding professorial titles at other Universities or non-Senate faculty with equivalent scholarly standing will be considered on an exception-only basis. The Dean of Graduate Division retains sole authority to grant these exceptions, which must be submitted in writing by the Chair of the academic unit at least two weeks prior to the scheduled exam, and must be accompanied by a curriculum vitae of the individual for whom the exception is being requested. A list of the faculty holding primary or joint appointments with the student’s department or academic unit1 may be required by the Dean of Graduate Division.
  • Oversight Member: The Dean of Graduate Division shall select the Oversight Member from a list of three nominees agreed upon by the student, the faculty research advisor and the departmental representative. If no agreement can be reached on three nominees, the departmental representative — either the graduate advisor or the chair if the advisor is conflicted — will select the nominations. The request for appointment of an Oversight Member must be submitted in writing to the Dean of Graduate Division no less than two weeks prior to the date of the exam to allow a reasonable time for review. This request will also include background information describing the circumstances of the possible conflict. The Dean of Graduate Division will retain sole authority to appoint the Oversight Member. No exceptions to this requirement will be considered.*

It is the responsibility of the Chair of the academic unit, the Departmental Faculty Advisor/ Mentor or Associate Dean for Graduate Affairs as appropriate, and the Chair of the Candidacy Committee: 1) to inform the student regarding the policy on Candidacy Committees — including full disclosure of issues pertaining to the possibility of a conflict of interest that is potentially harmful to graduate students; 2) to provide graduate students with a policy statement on such possible conflict of interest prior to the student designating a research topic, forming a graduate committee, or being employed as a research or teaching assistant, whichever comes first; and 3) to ensure that these Academic Senate policies are followed.* Should these Senate policies not be followed the student will be required to retake the Qualifying Exam.

* Note: Areas of assigned responsibility are further defined in the UCI Academic Senate policy statement dated March 2, 2000 and entitled “Proposed Policy and Procedures for Implementation of Academic Senate Policy on Conflict of Interest and Graduate Education. (See Appendix XII.)


Definitions of Academic Unit (CC and EC 18 Jan 05)

      1. Department
      2. If “a” fails, Interdisciplinary Program.
      3. If “a” and “b” fail, the graduate program which oversees the student’s progress.
      4. If “a”, “b” and “c” fail, the School (or DOE).
      5. In cases where multicampus programs are involved, the same definitions will apply across all campuses relevant to the program.

Regulation 920. Doctoral Committee

(Am 6 June 96 RA) (Am 11 May 2000 DSA) (Am 18 Mar 2009DSA) (Am 4 Jun 2009 DSA)

Dissertation
The doctoral committee shall supervise the preparation and completion of the dissertation and the final examination.

Membership
The doctoral committee is comprised of three voting members of the University of California Academic Senate — not necessarily the Irvine Division — or by equivalent scholarly standing, by exception. A majority of the committee, but not necessarily all, shall be affiliated with the program. At least one member of the student’s committee must hold a primary appointment in the student’s department.

Chair
The Chair of the Committee shall always hold a primary or joint academic appointment in the academic unit/program1 supervising the doctoral program; no exceptions will be granted for this position. [Please see Footnote 1 for “Definitions of Academic Unit”.]1

Oversight Member
If the Chair, Research/Thesis advisor or other member of the committee has a financial interest in an outside entity that carries a possibility of a conflict of interest potentially harmful to the graduate student, an oversight member must be appointed in addition to the two general members. It is understood that the Oversight Member will not bear a possible conflict of interest potentially harmful to the graduate student in the discharge of his or her role as Oversight Member.*

Role of the Oversight Member
The Oversight Member shall participate on all student research advisory and/or dissertation committees. An additional role of the Oversight Member is to be fully cognizant of the issues related to the possible conflict of interest and its potential impact on the student, and to be fully cognizant of the UCI resources available should a conflict of interest problem arise. If there do not appear to be any harmful results from the conflict of interest, the Oversight Member shall sign a statement to that effect after each committee meeting and the statement shall be placed in the student’s file as well as forwarded to the Dean of Graduate Studies. If the Oversight Member perceives that there is a problem arising from COI issues, then he/she should not sign off on the committee deliberation, but should instead inform the Dean of Graduate Studies in writing. *

Appointment Procedures
The qualifications of all committee members must be evaluated and approved by the academic unit Chair or designee. When the membership of the proposed committee conforms to Senate policy as defined in this regulation, the Dean of Graduate Studies, on behalf of the Graduate Council, may delegate to the academic unit the authority to appoint, evaluate and approve the remaining members of the Doctoral Committee.

Oversight Member
In those cases where a possible conflict of interest as described above exists, the Dean of Graduate Studies shall select the Oversight Member from a list of three nominees agreed upon by the student, the faculty research advisor and the departmental representative. If no agreement can be reached on three nominees, the departmental representative — either the graduate advisor or the chair if the advisor is conflicted — shall select the nominees. The request for appointment of an Oversight Member must be submitted in writing to the Dean of Graduate Studies no less than two weeks prior to the date of the exam to allow a reasonable time for review. This request will also include background information describing the circumstances of the possible conflict. The Dean of Graduate Studies will retain sole authority to appoint the Oversight Member. No exceptions to this requirement will be considered.

General Members
The Dean of Graduate Studies, on behalf of the Graduate Council, retains sole authority to grant exceptions. All such requests must be submitted in writing by the Chair of the academic unit to the Dean of Graduate Studies at least two weeks prior to the date of the exam to allow a reasonable time for review.

It is the responsibility of the Chair of the academic unit, the departmental Faculty Advisor/Mentor or Associate Dean for Graduate Affairs as applicable, and the Chair of the Doctoral Committee; 1) to inform the student regarding the policy on Doctoral Committees — including full disclosure of issues pertaining to the possibility of conflict of interest potentially harmful to the student; 2) to provide graduate students with a policy statement on conflict of interest prior to the student designating a research topic, forming a graduate committee, or being employed as a research or teaching assistant, whichever comes first; and 3) to ensure that the Academic Senate policies are adhered to.*

* Note: Areas of assigned responsibility are further defined in the UCI Academic Senate policy statement dated March 2, 2000 and entitled “Proposed Policy and Procedures for Implementation of Academic Senate Policy on Conflict of Interest and Graduate Education. (See Appendix XII.)


Definitions of Academic Unit (CC and EC 18 Jan 05)

      1. Department
      2. If “a” fails, Interdisciplinary Program.
      3. If “a” and “b” fail, the graduate program which oversees the student’s progress.
      4. If “a”, “b” and “c” fail, the School (or DOE).
      5. In cases where multicampus programs are involved, the same definitions will apply across all campuses relevant to the program.

Regulation 925. Dissertation Approval

Members of the Doctoral Committee certify that a completed dissertation is satisfactory by signing the title page of the accepted dissertation.


Regulation 930. Dissertation Format

Dissertations must be in the form approved by the Graduate Council and will be passed on by the Doctoral Committee for content only. One copy of the approved dissertation must be filed with the Thesis and Dissertation Manuscript Advisor.


Regulation 935. Final Examinations (See also Section 6. Graduate Examinations)

  1. Procedures
    If a final examination on the dissertation is required for the Ph.D. degree, that examination will be supervised by the Doctoral Committee. Ordinarily, this examination will be given just prior to completion of the dissertation and while the student is in residence during a regular academic session. The examination will be open to all members of the academic community. Faculty and graduate students of the school (or academic unit) and the Graduate Dean must be given appropriate written notice at least five days in advance of the date, time, and place of the examination.
  2. Exceptions
    Under exceptional circumstances and on request of the Doctoral Committee, the Graduate Dean may waive or modify any of these requirements, including the formal examination itself, or postpone the examination for up to thirty days.

(end)

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